Executive Administrative Assistant

AtkinsRéalis; Manchester; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in nuclear engineering is seeking an Executive Administrative Assistant to support senior management with complex administrative tasks. This role requires discretion, strong organizational skills, and the ability to manage changing priorities effectively. Join us to contribute to impactful projects and enjoy a supportive work environment that values diversity and employee well-being.

Benefits

Competitive pay

Benefits

Employee share plans

Pension schemes

Learning and development opportunities

Work-life balance

Qualifications

• Manage complex executive administrative support duties.
• Handle confidential corporate and personnel documents.
• Coordinate complex schedules and meetings.

Responsibilities

• Perform complex administrative duties with minimal supervision.
• Monitor VP’s email and manage priorities.
• Prepare reports and travel arrangements.

Skills

Confidentiality

Diplomacy

Judgment

Job description

Executive Administrative Assistant

AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology.

Reporting to the Manager, Administrative & Executive Support, and, if applicable, the Administrative Support Supervisor, supporting the SVP and/or VP(s). Under minimal supervision, with confidentiality and diplomacy, responsible for performing and managing a variety of complex administrative duties to ensure smooth office operations. Knowledge of company and project policies and procedures is essential. The role involves interaction with all levels of management, staff, external partners, and clients.

This position is based in Mississauga, ON.

Your role within the team:

• Perform and manage complex executive administrative support duties with minimal supervision, ensuring smooth office operations.
• Anticipate and manage conflicting and changing priorities to meet deadlines and objectives.
• Monitor VP’s email to provide information, gather relevant materials, and act on foreseeable events, using high discretion and judgment. (This may be based on individual VP preferences.)
• Handle confidential corporate, government, and personnel documents with integrity, confidentiality, and diplomacy. (Advanced clearance may be required.)
• Manage approval requests, determine necessary signatures, and delegate as appropriate.
• Coordinate complex schedules, meetings, and events, providing necessary materials and information.
• Assist in preparing reports, meeting materials, and travel arrangements, including visas.
• Review and prepare expense reports in accordance with policies and ethics.
• Administer timesheets and run weekly audit reports.
• Prepare daily packages and maintain project documentation with accuracy and consistency.
• Respond to inquiries and make decisions when necessary.
• Undertake special assignments as needed.

Why choose AtkinsRéalis as an employer?

We offer opportunities to work on major projects, promote work-life balance, provide learning and development, and offer competitive pay, benefits, employee share plans, and pension schemes. Our environment emphasizes health and safety.

Are you ready for this challenge? Apply today to help engineer a Better Future for our Planet and its People.

AtkinsRéalis values diversity and is committed to inclusive hiring practices. We respect your privacy and handle personal data with care, as outlined in our Privacy Notice. Accommodations are available upon request during recruitment and onboarding, in accordance with applicable laws.