Executive & Admin Lead, Digital Transformation Portfolio

Usyd; Tees Valley; On-site; GBP 52,000 - 71,000; Full time

Job summary

University of Sydney's Digital Sydney program is seeking an experienced executive assistant to provide high-level support to the Executive Director, Digital Transformation. You will manage complex calendars, coordinate meetings, prepare briefing materials and ensure smooth day-to-day operations across the portfolio.

In this fast-paced role, you will build strong relationships with internal and external stakeholders, maintain records and support workshops and events while identifying process

Qualifications

• Experience providing high-level executive and administrative support in a large, fast-paced organisation.
• Strong organisational skills with the ability to manage competing priorities and senior stakeholder diaries.
• Experience coordinating meetings, preparing agendas and papers, taking minutes and tracking actions to completion.
• Highly developed communication and stakeholder management skills with the ability to build effective relationships.
• Proficiency in the Microsoft Office suite with excellent attention to detail and numeracy.

Responsibilities

• Provide high-level executive and administrative support to the Executive Director, Digital Transformation, managing complex diaries, coordinating meetings, preparing briefing materials and ensuring the smooth delivery of day-to-day business operations.
• Manage portfolio records, databases, financial administration and reporting activities, ensuring information is accurate and accessible.
• Support the organisation of workshops, events and engagement activities, and identify opportunities to improve processes and service delivery.
• Build and maintain strong relationships with internal and external stakeholders, acting as a key contact and delivering responsive, solutions-focused support.
• Coordinate meetings, agenda/papers, minute-taking and action tracking to support effective decision-making and accountability.

Skills

Executive support

Stakeholder management

Diary management

Meetings coordination

Communication

Attention to detail

Education

Relevant tertiary qualifications

Tools

Microsoft Office

Job description

University of Sydney's Digital Sydney program is seeking an experienced executive assistant to provide high-level support to the Executive Director, Digital Transformation. You will manage complex calendars, coordinate meetings, prepare briefing materials and ensure smooth day-to-day operations across the portfolio.

In this fast-paced role, you will build strong relationships with internal and external stakeholders, maintain records and support workshops and events while identifying process