Executive Admin & Coordination Lead — Hybrid

MBDA UK Ltd; Stevenage; Hybrid; GBP 16,800 - 28,000; Part time

Benefits offered by this job

Company bonus

Pension

Overtime

Flexi Leave

Flexible working

Enhanced parental leave

Facilities

Healthcare cash plan

Job summary

MBDA UK Ltd in Stevenage is seeking a proactive Business Support Officer to provide administrative and operational support to the Senior Management team, including VP networks, secured communications and Cybersecurity and the Digital Excellence Team.

You will manage complex diaries, organize meetings and events, coordinate travel and expenses, and maintain MS Office documents and spreadsheets. The role offers hybrid working with a mix of onsite and flexible remote arrangements.

Qualifications

• Experience in a similar Business / Admin Support role, managing complex diaries, organising meetings, events and travel arrangements.
• Ability to maintain high levels of resilience, communication, organisation and attention to detail.
• Looking to improve efficiencies in working practices and processes.
• Proficient in MS Office applications (PowerPoint, Outlook, Excel, OneNote).
• Ability to prioritise, multi-task and manage workload effectively.
• Team player with integrity and confidentiality.
• Willingness to learn and develop beyond the role.

Responsibilities

• To manage complex diaries, extensive travel arrangements and expenses.
• To organise meetings, events, workshops, training days and participate when required and take and manage actions.
• Create and maintain MS Excel spreadsheets, PowerPoint presentations, MS OneNote and MS Word documents accurately.
• To support with procurement admin and coordination.
• Attending meetings, supporting facilitation and capturing actions and decisions.
• Understanding and utilising MBDA systems, tools and policies.
• Supporting wider UKSF activities such as participation and contribution to working groups.
• These tasks may be varied and ad-hoc in scope.

Skills

Diary management

Meetings & events

Travel arrangements

MS Office

Office administration

Confidentiality

Tools

Microsoft Office

PowerPoint

Outlook

Excel

OneNote

Job description

MBDA UK Ltd in Stevenage is seeking a proactive Business Support Officer to provide administrative and operational support to the Senior Management team, including VP networks, secured communications and Cybersecurity and the Digital Excellence Team.

You will manage complex diaries, organize meetings and events, coordinate travel and expenses, and maintain MS Office documents and spreadsheets. The role offers hybrid working with a mix of onsite and flexible remote arrangements.