Executive Admin & Board Support Specialist

YMCA Wellington; United Kingdom; Remote; GBP 23,000 - 28,000; Full time

Job summary

YMCA Wellington and District is seeking an Administrator to provide efficient support to the CEO, SLT and the wider organisation. The role covers general administration, document management, HR, finance, IT and office functions, with a focus on confidentiality and GDPR compliance.

You will manage workloads, organise meetings, maintain filing systems and assist with recruitment, onboarding and supplier records. Training and induction will be provided.

Qualifications

• Previous experience in an administrative or similar role.
• Strong organisational and data-entry skills.
• Excellent written and verbal communication.
• Confidentiality and GDPR awareness.
• Proficient in Microsoft Office and SharePoint.

Responsibilities

• Provide day-to-day admin support to the CEO, SLT and wider organisation.
• Prepare letters, reports, forms and presentations using Word, Excel, PowerPoint.
• Manage multiple email inboxes and filing systems.
• Support HR, finance and procurement admin activities.
• Assist with IT equipment and onboarding processes.
• Arrange internal meetings and prepare agendas/minutes.

Skills

Organisational skills

Attention to detail

Communication skills

Microsoft Office

SharePoint

Time management

Confidentiality

Teamwork

Tools

BrightHR

Microsoft Office

Adobe Acrobat

Job description

YMCA Wellington and District is seeking an Administrator to provide efficient support to the CEO, SLT and the wider organisation. The role covers general administration, document management, HR, finance, IT and office functions, with a focus on confidentiality and GDPR compliance.

You will manage workloads, organise meetings, maintain filing systems and assist with recruitment, onboarding and supplier records. Training and induction will be provided.