Exams Officer - Trusted Secondary School In Sittingbourne

Marchant Recruitment; Swanley; On-site; GBP 24,000 - 32,000; Full time

Job summary

Marchant Recruitment is seeking an experienced Examinations Officer for a dynamic secondary school in Sittingbourne. You will oversee exam administration, ensuring compliance with awarding bodies and maintaining strict exam security.

Responsibilities include coordinating entries and timetables, organizing venues and resources, and liaising with leadership, staff and students. An enhanced DBS check is required and experience with MIS is essential.

Qualifications

• Must have proven experience as a School Exams Officer or examination administrator.
• Thorough understanding of awarding-body requirements and examination regulations.
• Proficient with exam administration software and MIS used by schools.

Responsibilities

• Coordinate examination entries, amendments and candidate information.
• Prepare timetables, seating plans, invigilation schedules and candidate instructions.
• Arrange venues and ensure required resources are ready.
• Liaise between awarding bodies, leadership, teachers and students.
• Ensure secure handling of confidential examination materials.

Skills

Exams officer experience

Awarding-body knowledge

MIS proficiency

Organizational skills

Communication skills

Safeguarding knowledge

Tools

Exams software

Job description

Location: Sittingbourne

Salary: Competitive, dependent on experience

Contract Type: Full-time, Temporary (with potential for extension)

Start Date: Immediate / ASAP

About the School

We are working with a dynamic secondary school that is seeking an experienced Exams Officer to oversee the smooth coordination of examination administration. In this pivotal role, you will support the delivery of all internal and external assessments, ensuring strict adherence to awarding-body regulations and maintaining the highest standards of exam security and compliance. Previous experience managing school examinations is essential.

Key Responsibilities

• Administration & Entries: Coordinate examination entries, amendments, and candidate information with precision.

• Scheduling & Logistics: Prepare comprehensive examination timetables, seating plans, invigilation schedules, and candidate instructions.

• Room Set-Up: Arrange examination venues and ensure all necessary resources are ready.

• Stakeholder Engagement: Act as the primary liaison between awarding bodies, school leadership, teachers, and students.

• Security & Compliance: Ensure confidential examination materials are received, stored, and handled with absolute security.

• Records & Returns: Maintain accurate exam records and complete administrative returns in line with statutory deadlines.

• Access Arrangements: Collaborate with the SEND/appropriate teams to support the administration of candidate access arrangements.

• Query Resolution: Resolve routine examination inquiries promptly while tracking critical deadlines.

The Ideal Candidate

• Experience: Proven experience working as a School Exams Officer or dedicated examination administrator.

• Knowledge: Thorough understanding of awarding-body requirements, examination regulations, and security protocols.

• Technical Skills: Proficient using specialized examination administration software and school Management Information Systems (MIS).

• Organization: Exceptional organizational skills with the ability to thrive under pressure and manage strict deadlines.

• Attention to Detail: Meticulous approach to handling confidential and sensitive materials.

• Communication: Strong interpersonal and communication skills to engage effectively with staff, pupils, and external bodies.

• Safeguarding: A sound understanding of safeguarding guidelines within an educational setting.

Please note: An enhanced DBS check will be required for this role in accordance with safer recruitment guidelines.