Exams Officer Needed - Secondary School In Alcester

Marchant Recruitment; Alcester; On-site; GBP 32,000 - 42,000; Full time

Job summary

Marchant Recruitment is assisting a dynamic secondary school in Alcester to recruit an experienced Exams Officer. The role focuses on coordinating examination administration, ensuring compliance with awarding bodies, and maintaining exam security.

The ideal candidate will have proven experience as an Exams Officer, strong knowledge of regulations, and the ability to manage deadlines while coordinating with staff, pupils and external bodies.

Qualifications

• Proven experience as School Exams Officer or examination administrator.
• Strong knowledge of awarding-body requirements and exam regulations.
• Proficient with examination administration software and MIS.
• Excellent organisational skills and ability to manage deadlines.

Responsibilities

• Coordinate examination entries, amendments, and candidate information with precision.
• Prepare examination timetables, seating plans, invigilation schedules, and candidate instructions.
• Arrange examination venues and ensure resources are ready.
• Act as liaison between awarding bodies, school leadership, teachers, and students.
• Ensure confidential examination materials are stored and handled securely.
• Maintain accurate exam records and complete administrative returns on deadlines.
• Collaborate with SEND/appropriate teams to support candidate access arrangements.
• Resolve routine inquiries while tracking deadlines.

Skills

Exams administration

Awarding-body regulations

MIS software

Timetabling

Communication

Organisational skills

Tools

Examination software

MIS (Management Information System)

Job description

Location: Alcester

Salary: Competitive, dependent on experience

Contract Type: Full-time, Temporary (with potential for extension)

Start Date: Immediate / ASAP

About the School

We are working with a dynamic secondary school that is seeking an experienced Exams Officer to oversee the smooth coordination of examination administration. In this pivotal role, you will support the delivery of all internal and external assessments, ensuring strict adherence to awarding-body regulations and maintaining the highest standards of exam security and compliance. Previous experience managing school examinations is essential.

Key Responsibilities

• Administration & Entries: Coordinate examination entries, amendments, and candidate information with precision.
• Scheduling & Logistics: Prepare comprehensive examination timetables, seating plans, invigilation schedules, and candidate instructions.
• Room Set-Up: Arrange examination venues and ensure all necessary resources are ready.
• Stakeholder Engagement: Act as the primary liaison between awarding bodies, school leadership, teachers, and students.
• Security & Compliance: Ensure confidential examination materials are received, stored, and handled with absolute security.
• Records & Returns: Maintain accurate exam records and complete administrative returns in line with statutory deadlines.
• Access Arrangements: Collaborate with the SEND/appropriate teams to support the administration of candidate access arrangements.
• Query Resolution: Resolve routine examination inquiries promptly while tracking critical deadlines.

The Ideal Candidate

• Experience: Proven experience working as a School Exams Officer or dedicated examination administrator.
• Knowledge: Thorough understanding of awarding-body requirements, examination regulations, and security protocols.
• Technical Skills: Proficient using specialized examination administration software and school Management Information Systems (MIS).
• Organization: Exceptional organizational skills with the ability to thrive under pressure and manage strict deadlines.
• Attention to Detail: Meticulous approach to handling confidential and sensitive materials.
• Communication: Strong interpersonal and communication skills to engage effectively with staff, pupils, and external bodies.
• Safeguarding: A sound understanding of safeguarding guidelines within an educational setting.

Please note: An enhanced DBS check will be required for this role in accordance with safer recruitment guidelines.