Experienced School Exams Officer Needed - Wolverhampton

Marchant Recruitment; Wolverhampton; On-site; GBP 24,000 - 32,000; Full time

Job summary

Marchant Recruitment is assisting a dynamic secondary school in Wolverhampton to appoint an experienced Exams Officer responsible for managing examination administration, entries, timetables, seating, invigilation, and compliance with awarding bodies.

You will work with staff, pupils, and external bodies to ensure secure handling of materials, accurate records, and timely returns, with an enhanced DBS check required for the role.

Qualifications

• Experience as School Exams Officer or examination administrator.
• Thorough knowledge of awarding-body requirements and security protocols.
• Experience with examination software and MIS.
• Strong organisation and ability to meet deadlines.
• Understanding safeguarding in education.

Responsibilities

• Administration & Entries: Coordinate examination entries, amendments, and candidate information with precision.
• Scheduling & Logistics: Prepare timetables, seating plans, invigilation schedules, and candidate instructions.
• Room Set-Up: Arrange examination venues and ensure resources are ready.
• Stakeholder Engagement: Liaise with awarding bodies, school leadership, teachers, and students.
• Security & Compliance: Ensure confidential materials are stored and handled securely.
• Records & Returns: Maintain exam records and complete administrative returns on deadlines.
• Access Arrangements: Collaborate with SEND/appropriate teams for access arrangements.
• Query Resolution: Address routine inquiries and track deadlines.

Skills

Exams administration

MIS proficiency

Attention to detail

Communication

Organisation

Safeguarding knowledge

DBS compliance

Tools

Examination software

MIS systems

Job description

Location: Wolverhampton

Salary: Competitive, dependent on experience

Contract Type: Full-time, Temporary (with potential for extension)

Start Date: Immediate / ASAP

About the School

We are working with a dynamic secondary school that is seeking an experienced Exams Officer to oversee the smooth coordination of examination administration. In this pivotal role, you will support the delivery of all internal and external assessments, ensuring strict adherence to awarding-body regulations and maintaining the highest standards of exam security and compliance. Previous experience managing school examinations is essential.

Key Responsibilities

• Administration & Entries: Coordinate examination entries, amendments, and candidate information with precision.
• Scheduling & Logistics: Prepare comprehensive examination timetables, seating plans, invigilation schedules, and candidate instructions.
• Room Set-Up: Arrange examination venues and ensure all necessary resources are ready.
• Stakeholder Engagement: Act as the primary liaison between awarding bodies, school leadership, teachers, and students.
• Security & Compliance: Ensure confidential examination materials are received, stored, and handled with absolute security.
• Records & Returns: Maintain accurate exam records and complete administrative returns in line with statutory deadlines.
• Access Arrangements: Collaborate with the SEND/appropriate teams to support the administration of candidate access arrangements.
• Query Resolution: Resolve routine examination inquiries promptly while tracking critical deadlines.

The Ideal Candidate

• Experience: Proven experience working as a School Exams Officer or dedicated examination administrator.
• Knowledge: Thorough understanding of awarding-body requirements, examination regulations, and security protocols.
• Technical Skills: Proficient using specialized examination administration software and school Management Information Systems (MIS).
• Organization: Exceptional organizational skills with the ability to thrive under pressure and manage strict deadlines.
• Attention to Detail: Meticulous approach to handling confidential and sensitive materials.
• Communication: Strong interpersonal and communication skills to engage effectively with staff, pupils, and external bodies.
• Safeguarding: A sound understanding of safeguarding guidelines within an educational setting.

Please note: An enhanced DBS check will be required for this role in accordance with safer recruitment guidelines.