Examinations Officer – Secondary School – Cheltenham, Gloucestershire

Marchant Recruitment; Cheltenham; On-site; GBP 26,000 - 32,000; Full time

Job summary

Marchant Recruitment is seeking an organised Examinations Officer for a busy secondary school in Cheltenham, Gloucestershire. You will coordinate examination entries, timetables and seating plans while ensuring materials are ready and procedures comply with examination boards.

The role involves recruiting invigilators, arranging access arrangements, maintaining confidential records, and handling results and post-results enquiries with clear communication to staff and pupils.

Qualifications

• Experience handling administrative tasks in a school or college setting.
• Ability to manage multiple deadlines and maintain accuracy.
• Strong communication with staff, pupils and parents.
• Proven proficiency with MS Office and electronic records systems.

Responsibilities

• Coordinate examination entries and timetables.
• Prepare seating plans and ensure required materials are ready.
• Recruit and schedule invigilators and brief them on responsibilities.
• Arrange access arrangements and maintain confidential records.
• Manage distribution/collection of examination papers and deadlines.
• Process results and support post-results enquiries.
• Assist with internal assessments and mock examinations.

Skills

Administrative experience

Organisational skills

Communication skills

MS Office

Tools

MS Office

Electronic records system

Job description

Examinations Officer – Secondary School – Cheltenham, Gloucestershire

Location: Cheltenham, Gloucestershire

Start Date: As soon as possible

Contract Type: Full-time, Permanent

Salary: Competitive, dependent on experience

School Information

A well-established secondary school in Cheltenham is seeking an organised and dependable Examinations Officer to coordinate its internal and external examination processes. The school is committed to helping pupils achieve strong academic outcomes and understands the importance of accurate planning, effective communication and secure examination administration.

The successful candidate will work closely with senior leaders, heads of department, teaching staff, examination boards and administrative colleagues to ensure that examinations are organised in accordance with the relevant requirements and deadlines.

This is a key operational position suited to someone who can manage detailed administrative processes while remaining calm during busy periods of the academic year.

The Role

The Examinations Officer will oversee the organisation and administration of examinations, ensuring that arrangements are accurate, secure and compliant with examination-board regulations.

Responsibilities will include coordinating examination entries, checking candidate information, preparing timetables and communicating examination arrangements to staff and pupils. The postholder will ensure that examination rooms are organised appropriately, seating plans are prepared and the necessary materials are available ahead of each session.

The role will involve recruiting and coordinating examination invigilators, preparing their schedules and ensuring that they understand their responsibilities. The successful candidate will also help arrange access arrangements for eligible pupils, working with the appropriate school staff to ensure that agreed provisions are implemented correctly.

Maintaining confidential examination records will be essential. The Examinations Officer will monitor key deadlines, manage the distribution and collection of examination materials and ensure that scripts are dispatched according to examination-board procedures.

Additional duties will include processing results, assisting with post-results enquiries and supporting the administration of internal assessments and mock examinations. The postholder will respond to queries from pupils, parents and staff, providing clear guidance on examination dates, procedures and requirements.

During peak examination periods, the role can be particularly demanding. Strong planning skills, accuracy and the ability to remain composed when managing several deadlines will be essential to ensuring that examinations run smoothly.

Requirements

The ideal candidate will have strong administrative experience and excellent organisational skills. Previous experience coordinating examinations within a school or college would be highly desirable, alongside an understanding of examination-board regulations and access arrangements.

Applicants should be confident using Microsoft Office and electronic record-keeping systems. Excellent communication skills, discretion and close attention to detail are essential.

The successful candidate will be proactive, reliable and able to prioritise tasks effectively. They should also be comfortable working independently while maintaining close communication with senior leaders and colleagues across the school.

What the School Offers

The school offers an important and varied role within its administrative team, with the opportunity to take ownership of examination arrangements and contribute directly to pupils’ academic experience. The successful candidate will work with colleagues across the school and develop specialist experience in examinations administration.