Exams Officer

City of Portsmouth College; Portsmouth; On-site; GBP 25,000 - 28,000; Full time

Benefits offered by this job

Annual Leave 25 days

Local Government Pension

Learning & Development

Staff Development

Hair Salon Discount

Online Discounts

Parking

Blue Light Card

Job summary

City of Portsmouth College is seeking an Exams Officer to administer and organise all examination processes, ensuring compliance with regulations across the college campus. The role involves coordinating schedules, liaising with exam boards, and supporting students and staff with examination matters.

The position requires administrative experience in an educational setting, strong organisational and communication skills, and attention to detail.

Qualifications

• Experience in an administrative role within an educational setting is desirable.
• Strong organisational and time management skills are essential.
• Excellent communication and interpersonal abilities are required.
• Attention to detail and accuracy in record-keeping are vital.
• Ability to work independently and as part of a team is necessary.
• Knowledge of examination procedures and regulations is desirable.

Responsibilities

• Coordinate and manage the scheduling, organisation, and administration of all internal and external exams.
• Liaise with exam boards and ensure compliance with their regulations and requirements.
• Maintain accurate records of exam entries, results, and related documentation.
• Communicate exam timetables and procedures to students and staff.
• Oversee the secure storage and distribution of exam materials.
• Provide support and guidance to students regarding exam procedures and regulations.
• Coordinate the recruitment, training, and deployment of invigilators.
• Manage the process for students with special examination arrangements.
• Address and resolve any issues or queries related to examinations.

Skills

Administrative experience

Organisational skills

Communication skills

Attention to detail

Independent working

Job description

Job Title: Exams Officer

Location: Sixth Form Campus

Salary: £25,410.97 - £27,839.68 Full Time Equivalent per annum

Hours of work: 37 Hours per week, 52 Weeks per year, Full Time, Permanent

About us:

At City of Portsmouth College, we aspire to be the employer of choice in the Portsmouth area, with a progressive, supportive, and rewarding workplace culture and one that offers competitive benefits for its staff. By joining us, you will personally be part of the change we are driving and will play a pivotal role in supporting the growth and development of our brilliant students, turning them into future leaders and innovators. Everyone at the College is part of the bigger picture and together, each role makes an impact and in turn a difference to our students learning journey.

We have an unrivalled curriculum of courses on offer for students of all ages and stages covering A-levels, Apprenticeships, Vocational & Technical courses. We also offer Higher Education, Online learning and Community courses that appeal to the needs of the local community.

What we offer:

• Annual Leave: 25 days total and closure for winter shutdown period in line with Hampshire County Council school holidays & statutory bank holidays
• Pension: Generous Local Government pension. Further information can be found at www.hants.gov.uk/hampshire-services/pensions/local-government
• Learning & Development: Programmes by The Community Adult Education Department
• Staff Development: Access to the College staff development programmes and CPD
• Onsite Discounts: City of Portsmouth College Hair Salon & 50% off at the City of Portsmouth College Sports Centre
• Online Discounts: Unidays, Student Beans, and Totum with a City of Portsmouth College email address
• Parking: Free car parking across all campus sites (apart from Arundel)
• Blue Light Card: providing several discounts for clothing, electrical goods, food and days out, even concert tickets!

About the role:

The Exams Officer will be responsible for the administration and organisation of all aspects of examinations in the college, ensuring the smooth running of exam processes and compliance with regulations. This role involves coordinating exam schedules, liaising with exam boards, and providing support to students and staff regarding examination matters.

Key Responsibilities:

• Coordinate and manage the scheduling, organisation, and administration of all internal and external exams.
• Liaise with exam boards and ensure compliance with their regulations and requirements.
• Maintain accurate records of exam entries, results, and related documentation.
• Communicate exam timetables and procedures to students and staff.
• Oversee the secure storage and distribution of exam materials.
• Provide support and guidance to students regarding exam procedures and regulations.
• Coordinate the recruitment, training, and deployment of invigilators.
• Manage the process for students with special examination arrangements.
• Address and resolve any issues or queries related to examinations.

To be successful in this role, below is what we would need from you:

• Experience in an administrative role, preferably within an educational setting.
• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy in record-keeping.
• Ability to work independently and as part of a team.
• Knowledge of examination procedures and regulations (desirable).

Diversity and Inclusion:

Equality, Equity, Diversity, and Inclusion are central to the work of City of Portsmouth College. This underpins the vision of the College to transform lives through providing exceptional education and training.

The College’s commitment to Equality, Equity, Diversity, and Inclusion is reflected in the continued successful promotion of these strands through the curriculum, enrichment activities, and the range of direct and indirect student support services.

Pre-Employment Checks:

The City of Portsmouth College is committed to safeguarding and promoting the welfare of children and young people in our college. All successful candidates will be subject to an enhanced Disclosure and Barring Service check and two references.

We reserve the right to close the job advert when we have had successful applications, and it may not run for the full duration of the advert. We do not accept CVs from agencies for these roles.