Examinations Officer

Activate-Learning-1; Oxford; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

28 days leave

Free eye tests

Season ticket loan

Wellbeing toolkit

Blue Light Card

LinkedIn Learning

Training opportunities

Job summary

Activate Learning in Oxford is seeking an Examinations Officer to support student outcomes by coordinating exam sessions in line with JCQ regulations. This maternity cover role focuses on efficient delivery and strong collaboration with faculty, learning support, and the data team.

You will recruit, train and coordinate invigilators, maintain records, and ensure compliance across the group. The position is based at Oxford City College and invites applicants who are well organized and

Qualifications

• Qualified to Level 2 standard or higher in English and Maths.
• Excellent organisational and teamwork skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office applications (Outlook, Excel, Word).
• Desirable: previous experience working in an examinations office.

Responsibilities

• Coordinate and manage all aspects of exam sessions, ensuring full compliance with JCQ regulations
• Work collaboratively with academic and support staff to ensure seamless exam delivery
• Manage examination entries, assessments, and results processing for learners
• Train and supervise invigilators, ensuring readiness for examination periods
• Maintain accurate records and use internal systems to manage exam-related data

Skills

Strong communication

Excellent organisational skills

Teamwork

Proficiency in Microsoft Office

Education

Level 2 English

Level 2 Maths

Tools

Outlook

Excel

Word

Microsoft Office

Job description

Examinations Officer

Reference: NOV20263944

Expiry date: 23:59, Sun, 22nd Nov 2026

Location: Oxford

Benefits: Competitive holiday, excellent pension and fantastic on site facilities

Activate Learning is looking for a proactive and highly organised Examinations Officer to join our team in Oxford on a maternity cover basis. This is an exciting opportunity to play a key role in supporting student outcomes by managing all aspects of the examinations process.

Role: Examinations Officer
Location: Oxford City College
Contract: Fixed-term, full-time role working 37 hours per week
Salary: £31,207
What you'll be doing:

As an Examinations Officer, you’ll be responsible for coordinating and delivering exam sessions in line with JCQ (Joint Council for Qualifications) regulations. You’ll work closely with various internal teams-including faculty staff, learning support, and the data team-to ensure examinations run smoothly and efficiently across the group.
In addition, you will support in the recruitment, training, and coordination of invigilators to ensure exams are conducted professionally and fairly.

Key Responsibilities:

• Coordinate and manage all aspects of exam sessions, ensuring full compliance with JCQ regulations
• Work collaboratively with academic and support staff to ensure seamless exam delivery
• Manage examination entries, assessments, and results processing for learners
• Train and supervise a team of invigilators, ensuring readiness for examination periods
• Maintain accurate records and use internal systems to manage exam-related data

This is a fixed-term, full-time role working 37 hours per week based at our Oxford College. The position is offered on a maternity cover basis, with the contract due to end in February 2028.

Interviews will be held on the 7th of December at our Oxford College Campus.

What we're looking for:

We are seeking someone with a strong customer focus, who is well‑organised and thrives in a collaborative environment. You should be confident in handling procedures and systems, and comfortable communicating with a wide range of stakeholders.

You'll have:

• Qualified to Level 2 standard or higher in English and Maths
• Excellent organisational and teamwork skills
• Strong communication skills, both written and verbal
• Proficiency in Microsoft Office applications (Outlook, Excel, Word)
• Desirable: Previous experience working in an examinations office

What we offer:

We want you to feel supported, valued and able to develop throughout your career with us. As part of the Activate Learning team, you’ll have access to:

• 28 days given out of term time plus B/H
• Free eye tests *
• Season ticket loan / bus pass *
• Dedicated Wellbeing Toolkit; Your wellbeing. Your way. Support when you need it.
• Blue Light Card; access to a range of discounts and offers
• Access to LinkedIn Learning; develop new skills and explore learning at your own pace
• Learning and development opportunities; access to a range of professional development, training, and career development opportunities to help you grow and progress

Activate Learning is a forward-thinking education group committed to transforming lives through learning.

We provide a wide range of education and training, including Further Education, Higher Education, adult education and apprenticeships, supporting learners at different stages of their education and careers.

At the heart of everything we do is our award-winning Learning Philosophy, which shapes how we teach, support our learners and work together as colleagues. Our approach is built around three simple principles: Feel Safe, Find Purpose and Make Progress.

We recognise that everyone has a different starting point, experience and ambition. We work with our learners as individuals, helping them build the knowledge, skills and confidence they need to progress.

As a colleague, you'll be part of a supportive and inclusive organisation where learning, development and making a positive difference are central to what we do.

Together, we will bring out the best version of yourself.

Activate Learning is committed to safeguarding and expects all staff to share this commitment. Successful applicants will be required to undergo a DBS check at the appropriate level.

We welcome applications from all candidates who meet or exceed the minimum criteria, regardless of age, disability, gender, sexual orientation, race, religion or ethnicity. We are committed to making our recruitment process inclusive and accessible.

If you require reasonable adjustments at any stage of the application or interview process, please contact the Talent Team.

Some positions may require a legally mandated health surveillance check due to exposure to hazardous conditions.

Activate Learning does not accept unsolicited CVs from recruitment agencies. Agencies working with our Talent Team must be part of our Preferred Supplier List (PSL).