Exams Assistant

New College Pontefract; Pontefract; On-site; GBP 21,000 - 30,000; Full time

Job summary

New College Pontefract is seeking an Exams Administration Support role under the Trust Exams Manager to assist with administration for all internal and external examinations across centres.

You will help run examinations, prepare rooms, coordinate invigilators, manage access arrangements, handle papers, records, results days, and ensure compliance with JCQ guidelines. The role requires flexibility to work across Trust sites and maintain secure, well-organised records.

Responsibilities

• Assist with administration for all internal and external examinations across the Trust and New College Pontefract centres
• Prepare and maintain examination rooms and equipment for exams and practical assessments
• Coordinate invigilators, seating plans and access arrangements
• Distribute, collect and securely store examination papers and scripts
• Record absentees, changes and results; support exam boards with uploading work
• Assist with coursework collection and dispatch; receipts and issuing certificates
• Maintain accurate paper and computerised records and filing for Examinations Office
• Work across Trust sites to support efficient exam administration across centres

Job description

• Under the direction of the Trust Exams Manager, support the Exams Officer with administration for all internal and external examinations including re-sits for all Centres within the Trust, primarily working on New College Pontefract exams.
• Support the Exams Officer in running examinations, including practical exams and assessments, but not limited to: preparation of exam room(s), meet/update invigilators, dealing with student access arrangements, assist with the distribution/collection of exam papers, recording absentees, exam changeovers, starting exams, prepare and pack scripts for dispatch and uploading of work to exam board secure portals.
• Assist in the collection, distribution and dispatch of student coursework.
• Assist with receipting, collating and distributing exam board certificates.
• Assist with the recording of accurate information and documentation about students requesting or requiring special provisions in examinations (Access Arrangements).
• Adherence to the guidelines and procedures laid down by the examination boards and the JCQ.
• Assist with the production of seating plans.
• Support the administration of all relevant stationery, mark lists, attendance lists, and packages addressed to examiners.
• Support the Exams Officer in receipt and logging of all examination papers and/or scripts, ensuring that all examination materials are stored and secured at all times. Ensure the secure disposal or distribution of used examination papers following a specific holding period.
• Under the direction of the Exams Officer ensure all notice boards are up to date, as directed.
• Support the organisation of, and attend student results days.
• Use word-processing, spreadsheet or other software packages, to provide a high quality and efficient service, in preparing documents, reports, letters, etc, as and when required.
• Assist with maintaining manual and computerised record systems, including spreadsheets, for financial records.
• Assist with maintaining an appropriate and efficient filing system for the Examinations Office.
• Flexibility to work across Trust sites to support the efficient and effective administration of exams at all centres within the Trust, as and when required.
• Undertake other duties as requested.