Exams Officer

Bingley Grammar School; Crossflatts; On-site; GBP 26,000 - 38,000; Full time

Job summary

Bingley Grammar School is seeking an Exams Officer to ensure JCQ and exam board regulations are followed, manage entries and results, and coordinate timetables.

You will oversee the Arbor MIS, organise GCSE and A-Level results days, and train invigilators, with a strong emphasis on security and contingency planning.

Close collaboration with the SENCo to support Access Arrangements and maintain strict confidentiality will be essential.

Responsibilities

• Ensure the school strictly adheres to all JCQ and individual exam board regulations.
• Coordinate and submit accurate student entries and estimated grades to exam boards ahead of deadlines to avoid late fees.
• Manage the school’s Management Information System (Arbor) to process entries and results.
• Create and distribute comprehensive exam timetables for staff and students, resolving scheduling or rooming conflicts and seating plans with the Data Officer.
• Maintain the absolute security of exam papers and confidential materials in accordance with strict national guidelines, including handling deliveries, secure storage, and safe dispatch of completed scripts.
• Work closely with the SENCo to ensure students with Access Arrangements are accommodated and that evidence is documented.
• Assist with recruitment, training, and scheduling of external exam invigilators, briefing on updated regulations and safeguarding procedures.
• Assist with creating and conducting briefings for students, parents, and staff regarding exam regulations, expectations, and contingency plans.
• Lead the download and distribution of results for A-Level/Level 3 and GCSE results days in August.
• Manage the process for reviews of marking (appeals) and access to scripts, ensuring deadlines.
• Receive, check, archive, and organise the distribution of official exam certificates to students.

Tools

Arbor MIS

Job description

• Ensure the school strictly adheres to all Joint Council for Qualifications (JCQ) andindividual exam board regulations.
• Coordinate and submit accurate student entries and estimated grades to examboards for GCSE, A-Level, and vocational qualifications ahead of deadlines to avoidlate fees.
• Manage the school’s Management Information System (Arbor) to process entries,and results.
• Create and distribute comprehensive exam timetables for both staff and students,resolving any scheduling or rooming conflicts, and seating plans in conjunction withthe schools Data Officer.
• Maintain the absolute security of exam papers and confidential materials inaccordance with strict national guidelines, including handling deliveries, securestorage, and safe dispatch of completed scripts.
• Work closely with the SENCo (Special Educational Needs Coordinator) to ensurestudents with Access Arrangements (e.g., extra time, readers, scribes, separaterooms) are fully accommodated and that evidence is documented.
• Assist with recruitment, training, and scheduling of a team of external examinvigilators. Ensure they are fully briefed on updated regulations and schoolsafeguarding procedures.
• Assist with creating and conducting briefings for students, parents, and staffregarding exam regulations, expectations, and contingency plans.
• Lead the download, and distribution of results for both A-Level/Level 3 results dayand GCSE results days in August.
• Manage the process for reviews of marking (appeals) and access to scripts, ensuringstrict adherence to tight deadlines.
• Receive, check, archive, and organise the distribution of official exam certificates tostudents.