Exams Administration Specialist

New College Swindon; Swindon; On-site; GBP 22,000 - 26,000; Full time

Job summary

New College Swindon is seeking an organised Examinations Administrator to support candidate entries and examination arrangements across college sites. You will handle results, certificates and confidential information with precision and integrity, under tight deadlines during peak periods.

Responsibilities include invigilator support, timetabling, processing statistics and dealing with queries from students and staff. A proactive, team-focused approach is essential.

Qualifications

• Strong administrative and record-keeping skills with excellent attention to detail.
• Excellent organisational skills with the ability to plan ahead, prioritise and meet deadlines.
• Good written, verbal and interpersonal communication and a rigorous approach to data protection.

Responsibilities

• Support the organisation and administration of annual examination series and student entries.
• Provide advice and respond to queries from students and staff about examinations and entries.
• Assist with examination timetabling, rooming, seating and invigilation arrangements.
• Support the secure receipt, storage and handling of examination papers and materials.
• Assist with the organisation and administration of results, certificates and results queries.
• Maintain accurate candidate results and records.
• Monitor and organise the invoicing of candidates who are absent from examinations.

Skills

Administrative skills

Attention to detail

Organisational skills

Microsoft Office

Data protection

Teamwork

Customer-focused

Communication skills

Education

Level 2 English & Maths

Level 2 ICT

Tools

Microsoft Outlook

Microsoft Office

Job description

New College Swindon is seeking an organised Examinations Administrator to support candidate entries and examination arrangements across college sites. You will handle results, certificates and confidential information with precision and integrity, under tight deadlines during peak periods.

Responsibilities include invigilator support, timetabling, processing statistics and dealing with queries from students and staff. A proactive, team-focused approach is essential.