Events Specialist

EZRA; Greater London; Hybrid; GBP 35,000 - 50,000; Full time

Benefits offered by this job

World-class coaching

Charity Days

Learning Budget

Weekly Wellbeing Hour

Flexibility in benefits

Job summary

A coaching organization is looking for an Events Specialist to plan and execute impactful events while managing budgets and coordinating logistics. This role requires a proactive individual with at least 3 years of experience in event coordination, who can effectively communicate with clients and vendors. A focus on innovative ideas is essential for creating engaging experiences. The position is hybrid, offering a flexible work environment with various benefits, including personal coaching and a learning budget.

Qualifications

• Minimum of 3 years’ experience in event coordination or a related role, preferably in B2B environments.
• Ability to interact effectively with clients, vendors, internal stakeholders, and attendees.
• Detail-oriented approach to managing multiple tasks and timelines simultaneously.

Responsibilities

• Planning, coordinating, and executing engaging events for clients and internal teams.
• Researching suitable venues and managing logistics for events.
• Developing and adhering to event budgets, tracking expenses, and managing invoices.

Skills

Event coordination

Client interaction

Budget management

Problem-solving

Vendor management

Job description

Job Role: Events Specialist, EMEA (1 year Fixed-Term Contract)

Location: London, UK - Hybrid (3 days/week)

Who We Are:

We believe everyone can be better with a coach... and we won’t stop until we get there.

Coaching changes people’s lives. It helps them be happier and more productive in their work. It turns entire companies into more inclusive, more productive places to be. That’s why we’ve made it easy for more people – not just those at the top – to benefit from the world’s best coaches. This is true of our EZRA team. We believe a happy team is a productive one. We help our people grow, to care deeply about and be proud of what we do.

The Role:

The Events Specialist is responsible for planning, coordinating, and executing engaging in-person and virtual events that support our brand, drive business objectives, and create meaningful experiences for clients, prospects, and internal teams. In this role, you will work closely with cross-functional partners across marketing, sales, and leadership to deliver high-impact events from intimate dinners to large-scale summits and brand events.

What You’ll Do:

• Creating and refining event concepts aligned with company objectives, including theme, format, and target audience
• Researching and securing suitable event venues, negotiating contracts, and managing site logistics
• Identifying and contracting with vendors like caterers, AV providers, decorators, and entertainment, managing their services and ensuring quality
• Developing and adhering to event budgets, tracking expenses, and managing invoices
• Collaborating on registration processes, managing attendee lists, and coordinating RSVPs
• Overseeing all travel and accommodation arrangements related to events
• Collaborating with sales, marketing and brand teams on event collateral and promotion through various channels, including email campaigns, and event websites.
• Supporting post-event activities such as debriefs, feedback collection, and reporting on event success

About You:

• Minimum of 3 years’ experience in event coordination or a related role, preferably in B2B environments
• Ability to interact effectively with clients, vendors, internal stakeholders, and attendees
• You’re proactive in finding answers and driving solutions, while knowing when to pull in support if needed
• Detail-oriented approach to managing multiple tasks and timelines simultaneously
• Proven ability to plan, execute, and monitor event projects within budget and deadlines
• Spot opportunities to elevate events and bring fresh, innovative ideas to engage participants.
• Quickly identifying and resolving issues that may arise during event planning and execution
• Understanding of financial constraints and effectively managing event budgets

Life at EZRA:

• Your Own World-class coach to help you grow personally and professionally.
• Coaching for Friends and family because coaching is a gift worth passing on.
• Work From Anywhere with two weeks a year to work wherever inspires you most.
• Charity Days to support the causes close to your heart - because doing good feels good.
• Learning Budget to fuel your curiosity. If it helps you grow, we’re in.
• Weekly Wellbeing Hour just for you. No meetings. No emails. Just space to breathe, reflect, or reset.
• Regional benefits flex to fit your location and lifestyle.
• A welcoming place to do your best work. Comfortable, collaborative and inclusive.

We’re an equal opportunity employer dedicated to building a diverse team that reflects the communities in which we work, where everyone has a voice and feels able to be themselves.

We believe that diversity strengthens to our culture and business. Valuing uniqueness and respecting our differences means we grow faster, become better, and achieve more.

In the spirit of transparency, credentials are verified through background checks conducted upon conditional employment, in accordance with applicable laws.