Events Analyst

Wellington Management; Greater London; Hybrid; GBP 27,000 - 36,000; Full time

Job summary

Wellington Management in London seeks an Events Analyst to support the EMEA calendar of events, coordinating with Marketing, Client Platform and Compliance. The role is hands-on with strong organization, prioritisation and communication skills.

You will plan, source venues, manage budgets, develop event materials and track ROI while ensuring compliance with risk and brand guidelines. Hybrid flexible work arrangement offered.

Qualifications

• 1-3 years of previous experience with events and/or administration, preferably in a financial or other professional services environment.
• High level of proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Excellent communication skills, both written and verbal.

Responsibilities

• Plan and execute a number of events across EMEA, coordinating with the Events Manager and cross-departmental teams.
• Source vendors for events including restaurants, hotels, meeting rooms and catering.
• Manage logistical planning and on-site support at events where necessary.
• Coordinate to track event spend and budgets for the events they are working on.
• Build and maintain relationships with internal stakeholders to understand their business priorities.
• Develop promotional materials and communications for events and bespoke stand design in line with brand guidelines.
• Build relationships with external suppliers, venues, and vendors to achieve high standards and cost efficiencies.
• Track and report event metrics and ROI/success stories.
• Track and manage Wellington’s event merchandise and storage inventory.
• Process and track event related invoices and event contracts.
• Update English event website pages on a quarterly basis & hero banners.
• Ensure all events meet risk, brand and regulatory requirements.

Skills

MS Outlook

MS Word

MS Excel

MS PowerPoint

Communication

Tools

On24

Bizzabo

Job description

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

About The Role

The Position

The Events Analyst, reporting to the Head of EMEA Marketing based in our London office, will work closely with our Events Manager and cross-departmental professionals in Marketing, Client Platform and Compliance to support Wellington’s EMEA calendar of events (physical and online) across both institutional and wealth channels including private equity and sustainable investing. This position is hands‑on and the ideal candidate is detail and task orientated with strong organisation, prioritisation, communication and coordination skills.

Responsibilities

• Supporting the Events Manager to plan and execute a number of events across EMEA and gain an understanding of the channel requirements
• Source and manage vendors for events including restaurants, hotels, meeting rooms and catering
• Manage logistical planning and on‑site support at events where necessary
• Coordinate alongside Events Manager to track event spend and budgets for the events they are working on
• Build and maintain relationships with internal stakeholders to understand their business priorities
• Work with the EMEA marketing team to develop promotional materials and communications for events such as dedicated event microsites, email communications and social promotion, and develop bespoke stand design/formatting in keeping with the firm’s brand guidelines
• Build relationships with external suppliers, venues, and vendors to achieve the highest standards of excellence and cost efficiencies
• Tracking event metrics and ROI/success stories
• Track and manage Wellington’s event merchandise and storage inventory
• Process and track event related invoices and event contracts
• Update English event website pages on a quarterly basis & hero banners
• Ensure all events meet risk, brand and regulatory requirements
• Follow necessary processes and procedures to support the EMEA events function and the Global Marketing function

Qualifications Preferred

• 1-3 years of previous experience with events and/or administration, preferably in a financial or other professional services environment
• High level of proficiency in software packages such as MS Outlook, Word, Excel, PowerPoint
• Highly organised with strong attention to detail, excellent time management and strong work ethic
• Excellent communication skills, both written and verbal
• Quick learner who is highly motivated and a proactive self-starter
• Ability to build productive business relationships
• Thrives in a fast-paced environment with the ability to manage multiple projects independently
• Language skills of German, Italian or Spanish desired but not required
• Experience with event technology such as On24 and Bizzabo desired but not required

Not sure you meet 100% of our qualifications? That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at [e-mail].

We believe that in person interactions inspire and energize our community and are essential to our culture. In support of this commitment, our employees work from our offices 4 days a week with flexibility to work remotely 1 day a week. We believe that this approach ultimately supports our mission to deliver investment excellence to our clients and their beneficiaries over the long term.