Events Site Lead — Global Festivals & Large-Scale Experiences

Far & Beyond Events; City of Westminster; Hybrid; GBP 35,000 - 45,000; Full time

Benefits offered by this job

Holiday allowance

Healthy living allowance

Annual team events

Sociable office environment

CharlieHR perks

Company pension enrolment

Equipment provided

International travel insurance

Visa support

Employee Assistance Programme

Job summary

Far and Beyond Events is seeking a proactive Site Coordinator to support the delivery of large-scale events and festivals. You will work with the Site Manager and event teams to coordinate site builds, manage suppliers, and ensure safety, budgets and timelines are met.

Based in London or Donington, the role involves marking out, liaising with concessions, post-event follow-up, and occasional travel abroad. This 12-month fixed-term contract offers a competitive salary and benefits package.

Qualifications

• Previous site coordination experience across large scale events, greenfield festival sites, brand activations and VIP experiences.
• Proven experience working with teams across event build phases and live operational environments.
• Highly adaptable, able to remain on task whilst responding confidently to changing priorities and on site challenges.
• Experience in planning and working across multiple projects at once.
• Experience in dealing with and building supplier relations.
• Experience collaborating with diverse teams or departments, demonstrating an ability to navigate and integrate perspectives from various stakeholders and clients.
• Proven ability to identify and implement innovative solutions to challenges, enhancing project efficiency and effectiveness.
• Eagerness for ongoing learning and skill development, reflecting a commitment to staying updated with industry trends and advancements.
• Understanding of UK Health and Safety legislation.
• Excellent written and verbal communication skills.
• Passionate about delivering high quality large scale events with a strong customer focused approach.
• Comfortable working in a dynamic, fast-paced setting, exhibiting resilience and adaptability to changing project demands.
• Previous experience working with Autocad and/or Vectorworks.
• Willingness to travel abroad for work, and spend periods of time away from home to coordinate projects.

Responsibilities

• Either supporting the Site Manager, or leading in coordinating and delivering the site build in line with the client’s vision, acting as point of contact for suppliers for all site build activities.
• Attend site visits when required to assess venue conditions and suitability, infrastructure placement, logistical planning, accessibility requirements and the identification of potential challenges.
• Coordinate the on site build schedule, ensuring works are delivered in line with project timelines and agreed budgets.
• Organise meetings and briefings with site contractors and suppliers to ensure all build activities are carried out safely and in accordance with approved site plans and schedules.
• Complete marking out of the event site prior to the event build, ensuring space for infrastructure, facilities and designated areas are positioned accurately in line with site plans.
• Coordinate site crews and supplier teams, ensuring tasks are clearly communicated and completed efficiently.
• Oversee the safe use of plant and machinery on site, ensuring relevant procedures and requirements are followed.
• Work closely with Health & Safety Managers to ensure all site activities are carried out safely and in compliance with relevant regulations.
• Liaising with Concessions Managers to coordinate site layouts, plan concessional arrival, their facilities, operational requirements and schedules.
• Oversee site load out procedures, ensuring all works are completed safely and efficiently and that the venue or land is returned to its owner in its original condition.
• Contribute to post-event evaluations and debriefs, identifying opportunities for improvement and supporting the planning and delivery of future events.
• Ensure waste management plans are in place and in line with the sustainability requirements.

Skills

Site coordination

Team collaboration

Adaptable mindset

Multi-project planning

Supplier relations

Stakeholder management

Problem solving

Communication skills

Willing to travel

Tools

Autocad

Vectorworks

Job description

Far and Beyond Events is seeking a proactive Site Coordinator to support the delivery of large-scale events and festivals. You will work with the Site Manager and event teams to coordinate site builds, manage suppliers, and ensure safety, budgets and timelines are met.

Based in London or Donington, the role involves marking out, liaising with concessions, post-event follow-up, and occasional travel abroad. This 12-month fixed-term contract offers a competitive salary and benefits package.