Site Coordinator (Events)
Far & Beyond Events
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Benefits offered by this job
Job summary
Far and Beyond Events is seeking a proactive Site Coordinator to support the delivery of large-scale events and festivals. You will work with the Site Manager and event teams to coordinate site builds, manage suppliers, and ensure safety, budgets and timelines are met.
Based in London or Donington, the role involves marking out, liaising with concessions, post-event follow-up, and occasional travel abroad. This 12-month fixed-term contract offers a competitive salary and benefits package.
Qualifications
- Previous site coordination experience across large scale events, greenfield festival sites, brand activations and VIP experiences.
- Proven experience working with teams across event build phases and live operational environments.
- Highly adaptable, able to remain on task whilst responding confidently to changing priorities and on site challenges.
- Experience in planning and working across multiple projects at once.
- Experience in dealing with and building supplier relations.
- Experience collaborating with diverse teams or departments, demonstrating an ability to navigate and integrate perspectives from various stakeholders and clients.
- Proven ability to identify and implement innovative solutions to challenges, enhancing project efficiency and effectiveness.
- Eagerness for ongoing learning and skill development, reflecting a commitment to staying updated with industry trends and advancements.
- Understanding of UK Health and Safety legislation.
- Excellent written and verbal communication skills.
- Passionate about delivering high quality large scale events with a strong customer focused approach.
- Comfortable working in a dynamic, fast-paced setting, exhibiting resilience and adaptability to changing project demands.
- Previous experience working with Autocad and/or Vectorworks.
- Willingness to travel abroad for work, and spend periods of time away from home to coordinate projects.
Responsibilities
- Either supporting the Site Manager, or leading in coordinating and delivering the site build in line with the client’s vision, acting as point of contact for suppliers for all site build activities.
- Attend site visits when required to assess venue conditions and suitability, infrastructure placement, logistical planning, accessibility requirements and the identification of potential challenges.
- Coordinate the on site build schedule, ensuring works are delivered in line with project timelines and agreed budgets.
- Organise meetings and briefings with site contractors and suppliers to ensure all build activities are carried out safely and in accordance with approved site plans and schedules.
- Complete marking out of the event site prior to the event build, ensuring space for infrastructure, facilities and designated areas are positioned accurately in line with site plans.
- Coordinate site crews and supplier teams, ensuring tasks are clearly communicated and completed efficiently.
- Oversee the safe use of plant and machinery on site, ensuring relevant procedures and requirements are followed.
- Work closely with Health & Safety Managers to ensure all site activities are carried out safely and in compliance with relevant regulations.
- Liaising with Concessions Managers to coordinate site layouts, plan concessional arrival, their facilities, operational requirements and schedules.
- Oversee site load out procedures, ensuring all works are completed safely and efficiently and that the venue or land is returned to its owner in its original condition.
- Contribute to post-event evaluations and debriefs, identifying opportunities for improvement and supporting the planning and delivery of future events.
- Ensure waste management plans are in place and in line with the sustainability requirements.
Skills
Tools
Job description
We are a global production and creative agency, delivering extraordinary experiences that stay with audiences for a lifetime. Find out more at: https://wearefab.com/
We’re looking for an adaptable and pro active Site Coordinator with experience in events and festivals, bringing strong coordination skills and attention to detail to support the successful delivery of our event sites. Working closely with the Site Manager and wider event team, you will provide operational support in the delivery and execution of site operations across Far and Beyond’s project portfolio.
From the advance planning stages through to live event delivery and post event breakdown, you’ll play a vital role in coordinating and delivering the site build in line with the client’s vision, acting as a point of contact for suppliers for all site build activities. Onsite, you’ll work as part of the Site Management team, complete marking out, coordinate the site build and ensure works are delivered safely, efficiently and in line with project timelines and agreed budgets.
Either supporting the Site Manager, or leading in coordinating and delivering the site build in line with the client’s vision, acting as point of contact for suppliers for all site build activities.
Attend site visits when required to assess venue conditions and suitability, infrastructure placement, logistical planning, accessibility requirements and the identification of potential challenges.
Coordinate the on site build schedule, ensuring works are delivered in line with project timelines and agreed budgets.
Organise meetings and briefings with site contractors and suppliers to ensure all build activities are carried out safely and in accordance with approved site plans and schedules.
Complete marking out of the event site prior to the event build, ensuring space for infrastructure, facilities and designated areas are positioned accurately in line with site plans.
Coordinate site crews and supplier teams, ensuring tasks are clearly communicated and completed efficiently.
Oversee the safe use of plant and machinery on site, ensuring relevant procedures and requirements are followed.
Work closely with Health & Safety Managers to ensure all site activities are carried out safely and in compliance with relevant regulations.
Liaising with Concessions Managers to coordinate site layouts, plan concessional arrival, their facilities, operational requirements and schedules.
Oversee site load out procedures, ensuring all works are completed safely and efficiently and that the venue or land is returned to its owner in its original condition.
Contribute to post-event evaluations and debriefs, identifying opportunities for improvement and supporting the planning and delivery of future events.
Ensure waste management plans are in place and in line with the sustainability requirements.
Previous site coordination experience across large scale events, greenfield festival sites, brand activations and VIP experiences.
Proven experience working with teams across event build phases and live operational environments.
Highly adaptable, able to remain on task whilst responding confidently to changing priorities and on site challenges.
Experience in planning and working across multiple projects at once.
Experience in dealing with and building supplier relations.
Experience collaborating with diverse teams or departments, demonstrating an ability to navigate and integrate perspectives from various stakeholders and clients.
Proven ability to identify and implement innovative solutions to challenges, enhancing project efficiency and effectiveness.
Eagerness for ongoing learning and skill development, reflecting a commitment to staying updated with industry trends and advancements.
Understanding of UK Health and Safety legislation.
Excellent written and verbal communication skills.
Passionate about delivering high quality large scale events with a strong customer focused approach.
Comfortable working in a dynamic, fast-paced setting, exhibiting resilience and adaptability to changing project demands.
Previous experience working with Autocad and/or Vectorworks.
Willingness to travel abroad for work, and spend periods of time away from home to coordinate projects.
Site Director (and Site Manager on sites where applicable)
£35,000 to £45,000 per annum (depending on experience and location)
12 Month Fixed term contract (with possibility of extension)
ASAP
Working from our London office (central) or Midlands office (Donington) 5 days a week with occasional working from home; travel as required for projects and meetings.
Generally Monday – Friday 9am – 5pm or 10am – 6pm, and extra hours as needed.
Onsite hours vary in length but are generally 8am – 8pm and longer on show days (this can also include weekends).
Holiday allowance: Uncapped (following successful completion of 3 month probationary period).
Healthy Living Allowance: We proactively support our team to feel their best and provide the opportunity to apply for monthly contributions towards their favourite physical activities or subscriptions.
Annual Far and Beyond team events, with seasonal celebration events.
Sociable office environment with frequent team social events (yes we do really like each other!)
Access to CharlieHR perks and discounts.
Company pension enrolment (following successful completion of 3 month probationary period).
All equipment provided as required.
International travel insurance when travelling for projects.
Far and Beyond to arrange all working visas as required (if working internationally).
Employment Assistance Programme and Digital GP Services.
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