Events Project Coordinator - Technical Events

Live Recruitment; Basingstoke; On-site; GBP 28,000 - 36,000; Full time

Job summary

Live Recruitment in Hampshire is seeking an Events Project Coordinator/Technical Events to be the operational backbone of a busy coordination team. You will manage information flow between clients, project managers and suppliers to keep high-profile productions on track from brief to delivery.

Knowledge of technical event logistics or rigging and experience with event management or scheduling software are essential, with progression toward project management and an owner‑managed culture that

Qualifications

• Must have coordination or administrative experience in events, production or broadcast.
• Knowledge of technical event logistics or rigging is essential.
• Experience with event management or scheduling software is required.
• Familiarity with third‑party agency workflows is desirable.

Responsibilities

• Coordinate logistics and scheduling across multiple live event projects simultaneously.
• Act as a key point of contact for clients and third-party design agencies.
• Support project managers through pre-production, delivery and post-event administration.
• Maintain accurate project documentation, timelines and supplier communications.
• Track deliverables and flag risks to keep productions on schedule.
• Assist with resource planning and equipment scheduling across the team.

Skills

Coordination

Administrative experience

Attention to detail

Stakeholder management

Tools

Event management software

Scheduling software

Logistics coordination tools

Job description

Office based

Broadcast productions, major music festivals, global sport and international fashion shows, all coordinated from a Hampshire production house with a client list that takes years to reach elsewhere. The Events Project Coordinator/Technical Events role puts your name on that portfolio from day one.

• Structured progression pathway into project management
• Owner-managed culture with a close-knit, collaborative team
• Free lunch or breakfast at least once a month
• Excellent offices

The Company

This is a production and rigging house with a mid-size team, an impressive new facility in Hampshire, and a client list that spans TV broadcast, major music festivals, global sport and international fashion. Owner-managed for over two decades, it has grown without becoming corporate, and the Events Project Coordinator/Technical Events sits at the heart of a coordination team where people reflect that stability in how long they stay. The on-call rota is shared fairly across the team, roughly one week in every eleven or twelve.

The Role

As Events Project Coordinator/Technical Events, you will be the operational backbone of a busy coordination team, managing the flow of information between clients, project managers and suppliers to keep high-profile productions on track from brief to delivery.

• Coordinate logistics and scheduling across multiple live event projects simultaneously
• Act as a key point of contact for clients and third-party design agencies
• Support project managers through pre-production, delivery and post-event administration
• Maintain accurate project documentation, timelines and supplier communications
• Track deliverables and flag risks to keep productions on schedule
• Assist with resource planning and equipment scheduling across the team

The Candidate

You will already have coordination or administrative experience in an events, production or broadcast environment, and you will be comfortable managing multiple live projects and stakeholders at pace. Strong attention to detail and the organisational discipline to keep complex productions moving are what this team needs from their Events Project Coordinator/Technical Events.

Knowledge of technical event logistics or rigging is essential, as is experience with event management or scheduling software, or familiarity with third-party agency workflows. Candidates coming from broadcast production, venue operations or festival coordination are equally welcome to apply.

Progression here is structured and evidenced, and a portfolio this varied rarely comes attached to a coordination role at this level.

As a specialist events recruitment agency we help our clients build the most talented and diverse teams in the UK. We encourage applications from candidates of all backgrounds, embracing diversity across all intersecting dimensions, including ethnicity, gender, sexual orientation, well-being, abilities, and neurodiversity. We are dedicated to ensuring a supportive and accessible recruitment process. If you require any adjustments or accommodations for any reason, please do not hesitate to let us know.

Vacancy Ref: DP19115