Events / Exhibitions Coordinator

Office Angels; Wimbledon; On-site; GBP 25,200 - 30,800; Full time

Benefits offered by this job

Permanent position after temp-to-perm

Own event projects

Exposure to multiple portfolios

Supportive team environment

Training on event systems

Career development opportunities

Varied and fast-paced role

Job summary

Office Angels in Wimbledon is seeking an organised Events Executive to manage a busy portfolio of exhibitions, taking ownership of projects from start to finish.

You'll liaise with venues, suppliers and exhibitors, create floor plans, manage budgets and ensure smooth delivery on time and within scope. A degree is desirable but not essential, and training on specialist event systems is provided.

Qualifications

• Experience delivering events, exhibitions or similar projects.
• Strong organisational and project management skills.
• Excellent communication and stakeholder management abilities.
• Negotiation skills and ability to manage contractors on site.
• Attention to detail and strong administrative skills.
• A customer-focused approach to delivering excellent service.
• Ability to prioritise workloads and manage multiple projects simultaneously.
• Proactive, positive and hands-on attitude.

Responsibilities

• Deliver events in line with project schedules and deadlines.
• Liaise with venues, contractors, suppliers and exhibitors to ensure smooth delivery.
• Create and update floor plans aligned with sales activity and technical requirements.
• Manage event budgets and monitor expenditure effectively.
• Coordinate all event logistics including show guides, staffing, and exhibitor communications.
• Support publishing and marketing activities where required.
• Maintain exhibitor information manuals using the Ffair platform.
• Manage outsourced services including temporary staff, security and marshals.
• Ensure CRM records are accurate and up to date.
• Collaborate with internal teams to deliver successful events.

Skills

Event planning

Project management

Stakeholder management

Budget management

On-site coordination

Education

Degree desirable

Tools

Microsoft Office

CRM systems

Google Sheets

Ffair Exhibitor Platform

Adobe InDesign

Job description

Events Executive *Temp to Perm!

Location: Wimbledon, London
Salary: £28k (negotiable depending on experience)
Contract Type: Temporary to Permanent
Working Pattern: Full Time (Mon-Fri)
Start Date: ASAP

Benefits

• Opportunity for a permanent position


• Ownership of your own event projects


• Exposure to multiple event portfolios and exhibitions


• Supportive and collaborative team environment


• Training provided on specialist event management systems


• Career development opportunities


• Varied and fast-paced role

About the Role

We are seeking an organised and proactive Events Executive to join our dynamic team in Wimbledon. This is an exciting opportunity for an events professional to take ownership of projects while gaining experience across a diverse portfolio of events and exhibitions.

Key Responsibilities:

• Deliver events in line with agreed project schedules and deadlines.


• Liaise with venues, contractors, suppliers, and exhibitors to ensure smooth event delivery.


• Create and update floor plans in line with sales activity and technical requirements.


• Manage event budgets and monitor expenditure effectively.


• Coordinate all event logistics, including show guides, staffing, supplier management, and exhibitor communications.


• Support publishing and marketing activities where required.


• Maintain and update exhibitor information manuals using the Ffair platform.


• Manage outsourced services, including temporary staff, security personnel, and traffic marshals.


• Ensure CRM records are accurate and up to date.


• Work collaboratively with internal teams to deliver successful events.

Requirements:

• Previous experience delivering events, exhibitions, or similar projects.


• Strong organisational and project management skills.


• Excellent communication and stakeholder management abilities.


• Strong negotiation skills and confidence managing contractors onsite.


• Exceptional attention to detail and administrative skills.


• A customer-focused approach with a commitment to delivering excellent service.


• The ability to prioritise workloads and manage multiple projects simultaneously.


• A proactive, positive, and hands-on attitude.


• A degree is desirable but not essential.

Desirable Skills

Experience with any of the following would be advantageous, although training will be provided:

• Microsoft Office Suite (Word, Excel, Outlook)


• CRM systems


• Google Sheets


• Ffair Exhibitor Platform


• Adobe InDesign