Events and Exhibitions Executive

Live-Recruitment; Crawley; Hybrid; GBP 20,000 - 27,000; Full time

Job summary

Live-Recruitment, boutique agency in West Sussex, is hiring an Exhibitions Production Assistant to support end-to-end delivery of exhibition stand projects from planning through onsite execution.

You will maintain schedules, coordinate suppliers, liaise with stand builders and AV teams, assist with costs and budgets, and help oversee installations at live events, with travel across the UK and internationally.

Qualifications

• Excellent organisational skills and ability to manage multiple tasks.
• Calm under pressure with strong attention to detail.
• Strong communication across internal teams and external contacts.
• Proficient with Microsoft Office including Excel, Word, Outlook and PowerPoint.

Responsibilities

• Maintain project schedules and coordinate suppliers across exhibitions.
• Complete exhibitor order forms and service orders, review venue manuals.
• Liaise with stand builders, AV companies, printers and congress organisers.
• Assist with cost tracking, budget reconciliation, and production support administration.
• Attend exhibitions to oversee stand installation, coordinate suppliers, and support onsite operations.

Skills

Organisational skills

Calm under pressure

Attention to detail

Strong communication

MS Office proficiency

Tools

Excel

Word

Outlook

PowerPoint

Job description

Hybrid working - 3 days a week West Sussex office, 2 from home (plus UK and international travel) - If you want to build a real foundation in exhibitions and corporate events production, this is the kind of role that sets careers in motion.

• Hands-on involvement in live stand installation and onsite event delivery from day one


• Exposure to high-calibre corporate events


• A clear progression route into production management as the agency opens senior pathways


• Working with a close knit passionate team

The Company

This leading boutique agency pride itself on their exceptional delivery and client relationships. With in-house logistics and creative expertise, they deliver corporate events and exhibitions across pharma, tech, and healthcare for blue-chip clients globally. The team is at an active growth stage, with the agency investing in senior pathways and expanding its leadership tier. People here work across a broad mix of live formats, and the culture reflects a genuine commitment to developing the team.

The Role

Due to continued growth from existing clients and new business there is a now a need for an Exhibitions Production Assistant to come on board and support the end-to-end delivery of exhibition stand projects, from early-stage planning through to onsite execution. A broad role responsibilities include:

• Maintaining project schedules, track actions, and coordinate suppliers across exhibitions


• Complete exhibitor order forms and service orders, reviewing venue manuals for key deadlines


• Liaise with stand builders, AV companies, printers, and congress organisers


• Assist with cost tracking, budget reconciliation, and production support administration


• Attend exhibitions to oversee stand installation, coordinate suppliers, and support onsite operations

The Candidate

The right Exhibitions Production Assistant will be organised, calm under pressure, and ready to get stuck into the detail of corporate events production. You will bring excellent organisational skills and strong attention to detail, with a proven ability to manage multiple tasks and meet tight deadlines. Strong communication skills across internal teams and external contacts are key, and you will be confident across Microsoft Office, including Excel, Word, Outlook, and PowerPoint.

Previous experience in exhibitions, events administration, or project support is beneficial but not essential. Knowledge of exhibition stand production, supplier liaison, or exhibitor manuals would be a bonus. If your background is in production support or events administration from an adjacent sector, we'd still like to hear from you. A proactive attitude and willingness to travel for live events are what matter most.

In return, this Exhibitions Production Assistant role offers genuine exposure to the full production cycle across high-profile sectors, with a clear path into production management as the agency grows.

As a specialist events recruitment agency we help our clients build the most talented and diverse teams in the UK. We encourage applications from candidates of all backgrounds, embracing diversity across all intersecting dimensions, including ethnicity, gender, sexual orientation, well-being, abilities, and neurodiversity. We are dedicated to ensuring a supportive and accessible recruitment process. If you require any adjustments or accommodations for any reason, please do not hesitate to let us know.

Vacancy Ref: RD18435