Events Executive

ICAS; City of Edinburgh; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Private medical insurance

35 days annual leave

Pension (9% employer contribution)

Birthday day off

Life assurance

Health care and screening

Dental care

Cycle to work scheme

Purchase discount vouchers

Job summary

ICAS is seeking an Events Executive to deliver engaging events for members, students and partners in a dynamic Edinburgh setting. You will manage events from planning through to follow-up, ensuring each event runs smoothly, feels professional and well-organised.

Responsibilities include event administration, liaising with venues and speakers, coordinating plans and briefs, and supporting marketing efforts. A proactive, detail-oriented approach and a strong customer-service mindset are essential

Qualifications

• Experience coordinating events, ideally in professional/membership/education or corporate settings.
• Strong organisation skills with the ability to manage deadlines and priorities.
• Attention to detail and capability to prepare accurate information and materials.
• Clear communication with colleagues, suppliers and delegates/attendees.
• Proficiency with Microsoft Office and event/CRM systems.
• Proactive, flexible and calm in a busy environment.
• Strong customer-service mindset and commitment to inclusive experiences.

Responsibilities

• Coordinate in-person, virtual and hybrid events.
• Manage event administration: delegate lists, invitations, joining instructions, suppliers and materials.
• Liaise with teams, speakers, venues, suppliers and stakeholders for smooth delivery.
• Prepare event plans, timelines, briefs, running orders and key documentation.
• Support event promotion and attendance with marketing and communications colleagues.
• Provide on-the-day support: registration, speaker support, troubleshooting and attendee queries.
• Gather feedback and identify ways to improve future events.
• Maintain accurate records, budgets and processes.

Skills

Event coordination

Planning & organisation

Communication

Budgeting

Customer service mindset

Tools

Microsoft Office

CRM systems

Job description

Join a close team with big influence

Who we are

We're ICAS - a global professional membership organisation and business network for Chartered Accountants. We're an educator, regulator, examiner, and a professional awarding body. Our smart and talented team comes from all walks of life. With a relaxed dynamic and a collaborative spirit, we take care of each other while supporting a vibrant, global membership.

Are you organised, proactive and great with people? We're looking for an Events Executive to help deliver engaging events for our members, students and partners.

What's the job?

In this hands-on role, you'll support events from planning through to follow-up, helping each one run smoothly and feel professional, welcoming and well organised.

Who do we need?

• Experience supporting or coordinating events, ideally in a professional, membership, education or corporate setting.
• Strong organisation and planning skills, with the ability to manage deadlines and competing priorities.
• Excellent attention to detail and confidence preparing accurate information, materials and documentation.
• Clear communication skills and confidence working with colleagues, suppliers, speakers and delegates/attendees.
• Good digital skills, including Microsoft Office and relevant event, webinar or CRM systems.
• A proactive, flexible and calm approach in a busy environment.
• A strong customer-service mindset and commitment to inclusive, accessible experiences.

Key duties

• Coordinating in-person, virtual and hybrid events.
• Managing event administration, including delegate lists, invitations, joining instructions, suppliers and materials.
• Liaising with teams, speakers, venues, suppliers and stakeholders to support smooth delivery.
• Preparing event plans, timelines, briefs, running orders and key documentation.
• Supporting event promotion and attendance with marketing and communications colleagues.
• Providing on-the-day support, including registration, speaker support, troubleshooting and attendee queries.
• Gathering feedback and identifying ways to improve future events.
• Maintaining accurate records, budgets and processes.

Why join us?

This is a great opportunity to build your events experience in a purpose-led organisation. You'll join a collaborative team where your ideas, organisation and enthusiasm will help make a real impact.

What you get?

As well as ICAS being a great place to work, with great people and an open and accessible executive team, we also offer a competitive salary, and generous staff flex benefits package which includes:

• Private medical insurance
• 35 days annual leave with option to purchase additional holiday
• Pension (9% employer contribution)
• Your birthday day off
• Life assurance
• Health care and screening
• Dental care
• Technology purchase
• Electric Vehicle Scheme
• Cycle to work scheme
• Purchase discount vouchers/gym membership
• Annual individual learning allowance to spend on personal development

ICAS places equality, diversity, and inclusion at the heart of all that we do. With our partner organisations, we are committed to building a diverse membership and workforce that is beneficial for all, and that enables our communities to learn, grow and advance together.

Please note we are not an institute that can provide sponsorship, therefore a valid right to work in the UK is required for this role.