Events Executive

People First; City of Edinburgh; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Private medical insurance

35 days annual leave

Pension (9% employer contribution)

Birthday day off

Life assurance

Health care and screening

Dental care

Electric Vehicle Scheme

Cycle to work scheme

Learning allowance

Job summary

ICAS, a global professional membership organisation, is seeking an Events Executive in Edinburgh to support planning and delivery of engaging events for members, students and partners. You will coordinate in-person, virtual and hybrid events, manage administration, liaise with speakers and venues, and help promote attendance.

The role emphasizes proactive planning, strong organisation, and a customer-service mindset in a busy, collaborative environment.

Qualifications

• Experience supporting or coordinating events, ideally in a professional, membership, education or corporate setting.
• Strong organisation and planning skills, with the ability to manage deadlines and competing priorities.
• Excellent attention to detail and confidence preparing accurate information, materials and documentation.
• Clear communication skills and confidence working with colleagues, suppliers, speakers and delegates/attendees.
• Good digital skills, including Microsoft Office and relevant event, webinar or CRM systems.
• A proactive, flexible and calm approach in a busy environment.
• A strong customer-service mindset and commitment to inclusive, accessible experiences.
• Coordinating in-person, virtual and hybrid events.
• Managing event administration, including delegate lists, invitations, joining instructions, suppliers and materials.
• Liaising with teams, speakers, venues, suppliers and stakeholders to support smooth delivery.
• Preparing event plans, timelines, briefs, running orders and key documentation.
• Supporting event promotion and attendance with marketing and communications colleagues.
• Providing on-the-day support, including registration, speaker support, troubleshooting and attendee queries.
• Gathering feedback and identifying ways to improve future events.
• Maintaining accurate records, budgets and processes.

Responsibilities

• Support events from planning through to follow-up, helping each one run smoothly and feel professional, welcoming and well organised.
• Coordinate in-person, virtual and hybrid events across teams and stakeholders.
• Assist with event administration, including delegate lists, invitations and run-of-show materials.
• Liaise with speakers, venues, suppliers and colleagues to ensure smooth delivery and on-the-day support.
• Gather feedback and help implement improvements for future events.

Skills

Client engagement

Communication Skills

Event Management

Influencing Skills

Interpersonal Skills

Listening Skills

Microsoft Applications

Organisation skills

Planning

Presentation

Delivery

Project Management

Time management

Job description

We’re ICAS – a global professional membership organisation and business network for Chartered Accountants. We’re an educator, regulator, examiner, and a professional awarding body. Our smart and talented team comes from all walks of life. With a relaxed dynamic and a collaborative spirit, we take care of each other while supporting a vibrant, global membership.

Are you organised, proactive and great with people? We’re looking for an Events Executive to help deliver engaging events for our members, students and partners.

What’s the job?

In this hands-on role, you’ll support events from planning through to follow-up, helping each one run smoothly and feel professional, welcoming and well organised.

• Experience supporting or coordinating events, ideally in a professional, membership, education or corporate setting.
• Strong organisation and planning skills, with the ability to manage deadlines and competing priorities.
• Excellent attention to detail and confidence preparing accurate information, materials and documentation.
• Clear communication skills and confidence working with colleagues, suppliers, speakers and delegates/attendees.
• Good digital skills, including Microsoft Office and relevant event, webinar or CRM systems.
• A proactive, flexible and calm approach in a busy environment.
• A strong customer-service mindset and commitment to inclusive, accessible experiences.
• Coordinating in-person, virtual and hybrid events.
• Managing event administration, including delegate lists, invitations, joining instructions, suppliers and materials.
• Liaising with teams, speakers, venues, suppliers and stakeholders to support smooth delivery.
• Preparing event plans, timelines, briefs, running orders and key documentation.
• Supporting event promotion and attendance with marketing and communications colleagues.
• Providing on-the-day support, including registration, speaker support, troubleshooting and attendee queries.
• Gathering feedback and identifying ways to improve future events.
• Maintaining accurate records, budgets and processes.

This is a great opportunity to build your events experience in a purpose-led organisation. You’ll join a collaborative team where your ideas, organisation and enthusiasm will help make a real impact.

What you get?

As well as ICAS being a great place to work, with great people and an open and accessible executive team, we also offer a competitive salary, and generous staff flex benefits package which includes:

• Private medical insurance
• 35 days annual leave with option to purchase additional holiday
• Pension (9% employer contribution)
• Your birthday day off
• Life assurance
• Health care and screening
• Dental care
• Electric Vehicle Scheme
• Cycle to work scheme
• Annual individual learning allowance to spend on personal development

ICAS places equality, diversity, and inclusion at the heart of all that we do. With our partner organisations, we are committed to building a diverse membership and workforce that is beneficial for all, and that enables our communities to learn, grow and advance together.

Please note we are not an institute that can provide sponsorship, therefore a valid right to work in the UK is required for this role.

Please download to view supporting documents below.

Job Description - Events Executive Sep 2026.pdf

ICAS Competency Framework Summary April 2024.pdf

Skills for the job

Client engagement Communication Skills Event Management Influencing Skills Interpersonal Skills Listening Skills Microsoft Applications organisation skills Planning Presentation Delivery Project Management Delivery Project Management Skills Time Management Skills

Institute of Chartered Accountants of Scotland

CA House21 Haymarket YardsEdinburghEH12 5BHUnited Kingdom