Events Coordinator (Fixed-Term Contract)

DC Thomson; London; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

A leading media company is seeking an Events Coordinator to join their in-house events team on a fixed-term contract. The role involves managing event logistics, supplier negotiations, and ensuring a smooth execution of events. Ideal candidates will possess strong organizational skills and a proactive attitude, contributing to the success of flagship events like Stylist Live.

Benefits

26 days holiday plus bank holidays

Health cash plan

Gym discount

Excellent pension

Competitive salary

Staff discounts and benefits

Qualifications

• Experience in a customer-facing role.
• Flexible and adaptable under pressure.
• Proactive with a positive attitude.

Responsibilities

• Manage event bookings and communications with guests.
• Source and negotiate with external suppliers.
• Provide operational support for events.

Skills

Organizational skills

Attention to detail

Customer service

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

• Job Title: Events Coordinator, The Stylist Group
• Reports to:Head of Events, The Stylist Group
• Contract Duration: Fixed-Term Contract until end of November 2025

About The Stylist Group:

The Stylist Group (part of DC Thomson) is a female-focussed media company which encompasses live events, a creative agency and products targeted to metropolitan women. Through high frequency print and non-stop mobile first content, Stylist reaches a monthly audience of over 4.5 million and helps market thousands of global brands. Launched as part of Shortlist Media in 2009, we keep a commitment to feminism, equality and female empowerment at the heart of everything we do.

About the Role:

We are looking for a highly organised candidate to join the in-house events team at The Stylist Group on a fixed-term contract until the end of November 2025. The main focus of this role will be to work on Stylist Live; our flagship festival of inspiration.

This position will suit an individual who is seeking a career within the events industry. We are looking for a candidate with strong organisational skills, experience in a customer-facing role and willingness to get involved with many different aspects of events.

Key Responsibilities:

• Support the sourcing, negotiation and management of external suppliers (e.g., venues, AV suppliers, printers, florists, security, etc.)
• Responsible for the administrative side of all large events (jobs include managing event bookings and/or RSVP processes and all associated communications with guests, guest list management, onsite guest check-in experience, courier booking and invoice management)
• Update existing spreadsheets with new venues and suppliers with up-to-date contacts and details
• Provide operational support for the Stylist Events Team onsite at all events
• Manage and update event inventory and liaise with office manager to ensure event stock is stored correctly
• Source, itemise and organise everything needed for each event, ensuring timely delivery
• Source and pack goody bag items and manage the inventory for these for every event
• Implement excellent organisational systems and processes that support the events team, proactively suggesting improvements or new processes, tools and/or software where relevant
• Organise and arrange travel tickets, couriers, taxis and other logistics within the allocated budget
• Demonstrate good knowledge of events in London and updating the team on these
• Maintain a fine understanding of the tastes and interests of our readers when choosing event partners
• Represent the company in a professional and appropriate manner when liaising with suppliers, contractors and other third-party companies

Essential/Key Attributes and Skills:

• Flexible, adaptable and able to work under pressure
• Friendly, approachable and proactive in taking initiative
• Strong attention to detail with excellent organisational abilities
• A positive, can-do attitude with a high level of enthusiasm
• Collaborative team player with a willingness to support others
• Experienced and proficient in Microsoft Word, Excel and PowerPoint
• Professional and effective telephone manner

Desired Experience:

• Previous events experience would be advantageous
• Previous administration and office support experience
• Experience working in customer-facing environments or roles

To apply for this role, please follow our online application process and submit a CV and cover letter.

NB: 1. This job description is not exhaustive and does not exclude any other tasks that may reasonably be required by the role.
2. It is also subject to change as business conditions dictate.

This is a full-time, temporary position, working 35 hours per week from our London, Fleet Street Office. At Stylist, we offer a hybrid working model. We also offer a generous package including 26 days holiday plus bank holidays, health cash plan, gym discount, excellent pension, a competitive salary, and many more staff discounts and benefits.

We are an equal-opportunity employer and encourage applications from everyone and do not discriminate on the basis of race, religion, gender, sexual orientation, age, marital status, disability or any other protected characteristics.

Closing date for applications: Wednesday, 4th June 2025 at 16:00hrs

If you have any issues with your application, please email [e-mail]

Please note that we reserve the right to close the vacancy early once we have received suitable applications. Therefore, please ensure you submit your application as early as possible to avoid disappointment.

#Events #EventManagement #EventCoordinator