Events Coordinator – Bookings & Logistics

Badminton England; Milton Keynes; Hybrid; GBP 21,000 - 29,000; Full time

Benefits offered by this job

Hybrid working (2 days in-office)

Office at National Badminton Centre

Job summary

Badminton England is seeking an Events Coordinator – Bookings & Logistics to help deliver our national competitions and education activities. Based at the National Badminton Centre in Milton Keynes, the role combines administration with hands-on logistics.

The position is full-time on a fixed-term maternity cover, offering hybrid working with a minimum of two days in the office (including Thursdays). Salary is £25,000 per year.

Qualifications

• MS Office proficiency: Word, Excel, Outlook, Teams, PowerPoint.
• Experience in logistics coordination or event operations.
• Strong organisational skills with attention to detail.
• Ability to work with suppliers, couriers and external partners.
• Strong communication and teamwork abilities.
• Proficiency with administrative systems and databases.
• Ability to design processes, problem solve and respond to logistical challenges.
• Commitment to providing high-quality service to internal and external stakeholders.
• Ability to safely handle, pack and manage physical resources and equipment.
• Understanding of sports events operations.

Responsibilities

• Understand requirements of teams for bookings and logistics and deliver efficient solutions.
• Manage venue bookings for courses, competitions and events.
• Build and manage relationships with venues, identifying efficiencies and costs.
• Undertake booking requirements for Development Team programmes.
• Oversee logistics for competitions, including packing, dispatching and tracking equipment.
• Support event delivery to ensure all logistical elements are prepared and delivered on schedule.
• Raise invoices and purchase orders; manage player payments including refunds via PayPal.
• Support delivery of competition through entries, volunteering, accreditation and systems.
• Attend approximately five events per season and assist delivery.

Skills

MS Office

Logistics coordination

Event operations

Administrative experience

Communication skills

Vendor management

Job description

About Us

Badminton is a sport for everyone. And at Badminton England we want to make our sport the most inclusive and accessible sport in the country. We are at the heart of a thriving badminton community to nurture a lifelong passion for our sport, consistently performing and delivering inspirational moments, openly attracting everyone who wants to get involved in our sport - whatever age, ability or gender. Our people love playing, watching and supporting badminton and we want to grow our badminton community - players, coaches, schools, clubs, counties, leisure operators, volunteers and fans.

• We do what matters; we are courageous and honest, always putting the best interests of badminton first.
• We include intentionally; we create safe and connected environments that welcome open and diverse views.
• We play for each other; we listen, respond to feedback and celebrate the successes of our sport and communities.
• We always aim to do today brilliantly; we innovate and constantly challenge the status quo through collaboration, active listening and encouragement of others.

With more than a million players playing badminton every month in England, badminton is the nation’s most played racket sport and the sixth biggest sport overall in this country. Quite simply, we want to inspire everyone to play more, support the sport and love, live and breathe badminton.

Role summary

Our domestic competition pathway currently exists over 300 competitions, largely delivered by a voluntary workforce in which the competition team provides the infrastructure and support for local tournaments. We currently deliver approximately 20 events including Junior Internationals, National Championships Series, County Competitions, and National Badminton League.

The Booking and Logistics role plays a vital role in ensuring the smooth and efficient administrative and logistical delivery of Badminton England’s programmes, competitions and education activities. This role is responsible for managing bookings for coach education courses, competitions and events, and for coordinating logistical operations that support a wide range of national programmes.

The role will also support the overall administration and delivery of competitions, such as entry fee management, player communication, event accreditation, competition logistics (travel, accommodation, catering), and attendance at tournaments throughout the year to support or deliver on different aspects of competition.

If you have a passion for events and working as part of a team, this is a great opportunity for to gain exposure to the whole life cycle of badminton tournaments.

Key responsibilities:

• Understand the requirements of a range of teams in terms of bookings and logistic needs and deliver an approach that accomplishes these with maximum efficiency and effectiveness.

• Manage venue bookings for coach education courses, competitions and events, ensuring accurate administration and a positive experience for partners and participants.

• Build and manage relationships with key venues, identifying opportunities, efficiencies and managing costs.

• Undertake booking requirements for Development Team programmes where appropriate, ensuring smooth planning and delivery.

• Oversee logistics for competitions, such as packing, dispatching and tracking of equipment and materials ensuring reliable and cost-effective transportation of materials.

• Support event delivery, to ensure all logistical elements are prepared and delivered on schedule.

• Raising invoices and purchase orders on the internal finance system. Managing player payments, including refunds through PayPal.

• Support with the delivery of competition, such as player entries, volunteer recruitment, accreditation, tournament and league management systems, overseeing competition logistics.

• Attendance including overnights at approximately five events through the season. Leading or supporting the delivery of the competition.

Successful Candidate:

• Working knowledge of MS Office software, including Word, Excel, Outlook, Teams, and PowerPoint.

• Experience in logistics coordination, event operations or administrative roles within a sports or events environment.

• Strong organisational skills, with attention to detail and the ability to manage multiple tasks and deadlines in handling bookings and logistical information.

• Ability to work confidently with suppliers, couriers and external partners.

• Strong communication skills and the ability to collaborate well with internal teams and build relationships with external partners.

• Proficiency with administrative systems, databases and digital booking tools.

• Ability to design processes, problem solve and respond effectively to unexpected logistical challenges.

• Commitment to providing high-quality service to internal and external stakeholders.

• Ability to safely handle, pack and manage physical resources and equipment.

• Understanding of the operational requirements of sports events, competitions or education programmes.

• Ability to work independently and take ownership of logistical processes.

Commitment to equality, diversity and inclusion within Badminton England’s operations.

Working for Badminton England:

Find out what it is like to be part of our amazing team, check out our Working at Badminton England Information page here

Our Benefits:

Find out more about the benefits of working at Badminton England here

Job Title: Events Coordinator – Bookings & Logistics

Office Location: National Badminton Centre, Milton Keynes (Hybrid working with minimum 2 days in the office to include Thursdays)

Term: Fixed-Term contract, maternity cover

Hours: Full-time (35.58h per week)

Salary: £25,000

Diversity & Inclusion: "We positively celebrate Diversity & Inclusion at Badminton England. Our aim is to become the UK’s most inclusive National Governing Body - for our staff and members, reflecting and connecting with the diverse communities that we serve. We want people from all walks of life to feel valued for their individuality, thrive in our business and share a sense of belonging. To find out more about D&I at Badminton England, head over to our website to read out Inclusion Strategy."