Events Coordinator

City of Portsmouth College; Portsmouth; On-site; GBP 25,000 - 28,000; Full time

Benefits offered by this job

Annual Leave 25 days

Pension: Local Government

Learning & Development

Staff Development

Onsite discounts

Online discounts

Free parking

Blue Light Card

Job summary

City of Portsmouth College is seeking an organised Events Coordinator to join the Marketing and Communications team at Highbury Campus, Portsmouth. The role involves coordinating Open Events, Awards Ceremonies, staff events and other college-wide activities, with travel between campuses as needed.

The successful candidate will hold a full, clean UK driving licence and have access to a vehicle for regular travel and transporting event materials.

Qualifications

• Experience coordinating events, projects or activities in an education, hospitality or marketing environment.
• Strong planning and organisational skills with attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced setting.

Responsibilities

• Assist on the development and delivery of a marketing events programme that supports recruitment and engagement objectives.
• Coordinate logistics with curriculum and other internal stakeholders for a range of college events.
• Coordinate resource, volunteers and student ambassadors.
• Work with stakeholders in the coordination of external events.
• Provide post-event analysis.
• Coordinate requests and stock of promotional materials.
• Support the Events Manager and wider Marketing team with logistical and administrative tasks.

Skills

Event coordination

Organisational skills

Time management

Communication

Stakeholder engagement

Job description

Job Title:

Events Coordinator

Location:

Highbury Campus, Portsmouth (cross campus travel required)

Salary:

£25,410.97 - £27,839.68 Full Time Equivalent

Hours of work:

37 Hours per week, 52 Weeks per year, Full-Time, Permanent

About us:

At City of Portsmouth College, we aspire to be the employer of choice in the Portsmouth area, with a progressive, supportive, and rewarding workplace culture and one that offers competitive benefits for its staff. By joining us, you will personally be part of the change we are driving and will play a pivotal role in supporting the growth and development of our brilliant students, turning them into future leaders and innovators. Everyone at the College is part of the bigger picture and together, each role makes an impact and in turn a difference to our students learning journey.

We have an unrivalled curriculum of courses on offer for students of all ages and stages covering A-levels, Apprenticeships, Vocational & Technical courses. We also offer Higher Education, Online learning and Community courses that appeal to the needs of the local community.

What we offer:

• Annual Leave: 25 days total and closure for winter shutdown period in line with Hampshire County Council school holidays & statutory bank holidays
• Pension: Generous Local Government pension. Further information can be found at www.hants.gov.uk/hampshire-services/pensions/local-government
• Learning & Development: Programmes by The Community Adult Education Department
• Staff Development: Access to the College staff development programmes and CPD
• Onsite Discounts: City of Portsmouth College Hair Salon & 50% off at the City of Portsmouth College Sports Centre
• Online Discounts: Unidays, Student Beans, and Totum with a City of Portsmouth College email address
• Parking: Free car parking across all campus sites (apart from Arundel)
• Blue Light Card: providing several discounts for clothing, electrical goods, food and days out, even concert tickets!

About the role:

An exciting opportunity has arisen for an organised and enthusiastic Events Coordinator to join the Marketing and Communications team to support the delivery of the college's high-profile events programme.

Working closely with the Events Manager and wider Marketing team, you will play a key role in coordinating Open Events, Awards Ceremonies, Staff Events and other college-wide activities, helping to create exceptional experiences for students, staff, stakeholders and visitors.

Due to the nature of this role, a full, clean UK driving licence and access to a suitable vehicle are essential, as the position involves regular travel and the transportation of event materials.

Career Development Opportunity

At City of Portsmouth College, we are committed to investing in our people and supporting career progression. This role has been designed as a developmental opportunity for individuals looking to build a career in events, marketing and stakeholder engagement.

This position offers an excellent opportunity for career development within a growing and ambitious Marketing team. The successful candidate will receive ongoing support, mentoring and professional development.

Following a period of successful performance, achievement of agreed objectives, demonstration of increased responsibility and subject to organisational requirements, there may be opportunities to progress to an Events Officer role in the future with increased responsibility and remuneration.

Key Responsibilities:

• Assist on the development and delivery of a marketing events programme that supports recruitment and engagement objectives
• Coordinate logistics with curriculum and other internal stakeholders for a range of college events
• Coordinate resource, volunteers and student ambassadors
• Work with stakeholders in the coordination of external events
• Provide post-event analysis
• Coordinate requests & stock of promotional and merchandise materials
• Supporting the Events Manager and wider Marketing team with logistical and administrative support

To be successful in this role, below is what we would need from you:

• A personal statement is required as part of your application. Please ensure this outlines your suitability for the role and highlights your relevant experience.
• Experience of coordinating events, projects, activities or customer-focused initiatives in a professional, educational, hospitality, marketing or similar environment.
• A passion and enthusiasm for delivering memorable events
• Strong planning, organisational and time management skills
• Strong administrative skills with outstanding attention to detail
• To be creative and innovative
• Ability to remain calm and collected in a high pressured and fast-paced work environment
• Strong problem-solving skills, showing flexibility and adaptability
• A full, clean UK driving licence

Diversity and Inclusion:

Equality, Equity, Diversity, and Inclusion are central to the work of City of Portsmouth College. This underpins the vision of the College to transform lives through providing exceptional education and training.

The College's commitment to Equality, Equity, Diversity, and Inclusion is reflected in the continued successful promotion of these strands through the curriculum, enrichment activities, and the range of direct and indirect student support services.

Pre-Employment Checks:

The City of Portsmouth College is committed to safeguarding and promoting the welfare of children and young people in our college. All successful candidates will be subject to an enhanced Disclosure and Barring Service check and two references.