Events Coordinator

Marsh McLennan; Greater London; Hybrid; GBP 35,000 - 52,000; Full time

Job summary

Marsh Global Events in London is seeking an ambitious Event Coordinator to manage and produce internal and external events from conception to completion. The role is hybrid, based in London, and requires at least three days in the office weekly.

You will lead planning, venue selection, vendor coordination, and on-site execution, while collaborating with internal stakeholders and the global design team to ensure flawless event delivery and client service.

Qualifications

• Several years of end-to-end event management experience.
• Experience with Cvent or other events software.
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Willing to travel to various locations for site visits and on-site management.
• Flexible schedule including evenings, weekends, and extended hours during event seasons.
• Experience with meeting management software such as Cvent is crucial.

Responsibilities

• Lead planning of meetings and events with internal stakeholders.
• Scout venues, conduct site inspections and negotiate contracts.
• Research and vet vendors including caterers, florists, and entertainment.
• Coordinate production with design and print shops.
• Oversee registration websites, invitations, and on-site support.
• Develop and manage event budgets; reconcile post-event costs.
• Deliver end-to-end event services: AV, catering, decor, room setups.

Skills

Event management

Cvent

MS Office

Travel willing

Flexible schedule

Vendor coordination

Tools

Cvent

Microsoft Office

Job description

Company:

Marsh

Description:

We are seeking an ambitious, creative and enthusiastic Event Coordinator to join our Marsh Global Events team in London! This person will manage and produce internal and external events from conception through completion while providing outstanding client service in a fast-paced environment.

This person should be a team player who is passionate about hospitality, detail oriented, and highly creative. This hybrid role will be based in London and requires working at least three days a week in the office.

We will rely on you to:

• Lead planning of individual meetings and events as assigned, establishing the vision and overseeing the ideation, planning and execution process while in partnership with internal stakeholders.
• Identify, research and secure meeting venues, conducting site inspections and contract negotiations for hotels and special event spaces.
• Responsible for researching, vetting and updating lists of vendors including caterers, florists, entertainment, décor, gift ideas, speakers’ bureaus, restaurants and venues.
• Work closely with the global design team to create and submit printed materials deadline worksheet while also coordinating production with print shop.
• Assist with proofing and editing collateral materials, registration websites and invitations.
• Registration website maintenance, reporting and content.
• Ordering, packing and shipping event supplies.
• Provide on-site event management support at day and evening events as needed.
• Provide timely updates and communicate project status with key stakeholders.
• Develop and manage event budgets, track expenses during planning process, review and process vendor invoices and wire transfers, and conduct post-event budget reconciliation.
• Deliver start-to-end event services (but not limited to): venue management, contracting, event timelines, attendee communications/invitations, registration/RSVPs, hotel room block, list management, transportation, food and beverage, décor, function space allocation and room set-ups, speaker and sponsor coordination, AV/production, design collateral, event branding, mobile apps, off-site activities, branded items, shipping, compiling and distributing electronic briefing documents and on-site set-up and supervision.
• Establish and cultivate strong relationships with hotels, restaurants, and other third-party providers. Keep abreast of new restaurant openings as well as changes in restaurant ratings or head chefs.
• Post-Event Evaluation: gather feedback from attendees, analyse event metrics and prepare post-event reports to improve future events and measure the effectiveness of event strategies.
• Support the Event Lead for UK/Europe in developing ways to optimize and streamline the event planning process, standardize budget tracking and control expenses, leverage event technology, analyse event success, and improve attendee experience.

What you need to have:

• Several years of Event Management experience delivering start-to-end event services
• Experience using Cvent or other events software
• Strong knowledge of Microsoft Office - Word, Excel and PowerPoint.
• Willing to travel to various locations for site-visits and on-site management of events
• Willingness and ability to work a flexible schedule that will include evenings, weekends and extended hours during event seasons.
• Experience with meeting management software such as Cvent is crucial.

What makes you stand out:

• Creativity – Ability to think of new ways to impact our events.
• Strong presentation, negotiation and interpersonal skills.
• Excellent planning and time management skills along with outstanding organizational skills.
• Ability to manage several projects at one time in an organized and highly effective manner.
• Excellent written and verbal communication skills.
• Ability to interact with a wide range of clients including C-level executives.

Why join our team:

• Opportunity to work on impactful and rewarding events that make a difference for the company and our industry.
• Lead planning and ensure successful delivery of complex, high-level events (in-person, virtual, and hybrid) ranging from 25 - 500 attendees.
• Culture of internal mobility, collaboration with marketing, digital marketing, design and valued partnership.
• We help you be your best through professional development opportunities, interesting work, and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have an impact on colleagues, clients, and communities.
• Our scale enables us to provide a range of career opportunities, as well as rewards and benefits to enhance your well-being.

#Hybrid

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow us on LinkedIn and X.

Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, civil partnership status, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. We are an equal opportunities employer. We are committed to providing reasonable adjustments in accordance with applicable law to any candidate with a disability to allow them to fully participate in the recruitment process. If you have a disability that may require reasonable adjustments, please contact us at [e-mail].

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.