Events Coordinator

Marsh McLennan; City Of London; Hybrid; GBP 28,000 - 42,000; Full time

Job summary

Marsh is seeking an ambitious Event Coordinator to join the Global Events team in London. This hybrid role requires in-office presence at least three days per week and involves managing internal and external events from concept to completion with a focus on exceptional client service.

You will lead meetings and events, secure venues, coordinate vendors, collaborate with the design team, and manage budgets and post-event analysis.

Qualifications

• Several years of Event Management experience delivering start-to-end event services.
• Experience using Cvent or other events software.
• Strong knowledge of Microsoft Office - Word, Excel and PowerPoint.
• Willing to travel to various locations for site-visits and on-site management of events.
• Willingness and ability to work a flexible schedule that includes evenings, weekends and extended hours during event seasons.
• Experience with meeting management software such as Cvent is crucial.

Responsibilities

• Lead planning of individual meetings and events from conception to completion with internal stakeholders.
• Identify and secure venues, conduct site inspections and negotiate contracts.
• Research, vet and manage vendor lists including caterers, florists, entertainment and decor.
• Coordinate design with printing and production teams and manage collateral materials.
• Provide on-site event management support at day and evening events as needed.
• Develop and manage event budgets, track expenses and reconcile invoices.

Skills

Event Management

Cvent

Travel readiness

Tools

Microsoft Office

Job description

Company: Marsh

Description:

We are seeking an ambitious, creative and enthusiastic Event Coordinator to join our Marsh Global Events team in London! This person will manage and produce internal and external events from conception through completion while providing outstanding client service in a fast-paced environment.

This person should be a team player who is passionate about hospitality, detail oriented, and highly creative. This hybrid role will be based in London and requires working at least three days a week in the office.

We will rely on you to:

• Lead planning of individual meetings and events as assigned, establishing the vision and overseeing the ideation, planning and execution process while in partnership with internal stakeholders.
• Identify, research and secure meeting venues, conducting site inspections and contract negotiations for hotels and special event spaces.
• Responsible for researching, vetting and updating lists of vendors including caterers, florists, entertainment, décor, gift ideas, speakers' bureaus, restaurants and venues.
• Work closely with the global design team to create and submit printed materials deadline worksheet while also coordinating production with print shop.
• Assist with proofing and editing collateral materials, registration websites and invitations.
• Registration website maintenance, reporting and content.
• Ordering, packing and shipping event supplies.
• Provide on-site event management support at day and evening events as needed.
• Provide timely updates and communicate project status with key stakeholders.
• Develop and manage event budgets, track expenses during planning process, review and process vendor invoices and wire transfers, and conduct post-event budget reconciliation.
• Deliver start-to-end event services (but not limited to): venue management, contracting, event timelines, attendee communications/invitations, registration/RSVPs, hotel room block, list management, transportation, food and beverage, décor, function space allocation and room set-ups, speaker and sponsor coordination, AV/production, design collateral, event branding, mobile apps, off-site activities, branded items, shipping, compiling and distributing electronic briefing documents and on-site set-up and supervision.
• Establish and cultivate strong relationships with hotels, restaurants, and other third-party providers. Keep abreast of new restaurant openings as well as changes in restaurant ratings or head chefs.
• Post-Event Evaluation: gather feedback from attendees, analyse event metrics and prepare post-event reports to improve future events and measure the effectiveness of event strategies.
• Support the Event Lead for UK/Europe in developing ways to optimize and streamline the event planning process, standardize budget tracking and control expenses, leverage event technology, analyse event success, and improve attendee experience.

What you need to have:

• Several years of Event Management experience delivering start-to-end event services
• Experience using Cvent or other events software
• Strong knowledge of Microsoft Office - Word, Excel and PowerPoint.
• Willing to travel to various locations for site-visits and on-site management of events
• Willingness and ability to work a flexible schedule that will include evenings, weekends and extended hours during event seasons.
• Experience with meeting management software such as Cvent is crucial.

What makes you stand out:

• Creativity - Ability to think of new ways to impact our events.
• Strong presentation, negotiation and interpersonal skills.
• Excellent planning and time management skills along with outstanding organizational skills.
• Ability to manage several projects at one time in an organized and highly effective manner.
• Excellent written and verbal communication skills.
• Ability to interact with a wide range of clients including C-level executives.

Why join our team:

• Opportunity to work on impactful and rewarding events that make a difference for the company and our industry.
• Lead planning and ensure successful delivery of complex, high-level events (in-person, virtual, and hybrid) ranging from 25 - 500 attendees.
• Culture of internal mobility, collaboration with marketing, digital marketing, design and valued partnership.
• We help you be your best through professional development opportunities, interesting work, and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have an impact on colleagues, clients, and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

#Hybrid

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more inform