Events Coordinator

Kellan Group; Girvan; On-site; GBP 24,174 - 29,546; Full time

Benefits offered by this job

Canteen

Company events

Company pension

Discounted food

Employee discount

Free parking

On-site parking

Subsidised staff accommodation

Job summary

Berkeley Scott is recruiting an Events Coordinator for a prestigious 5-star hotel in South Ayrshire. You will coordinate events and weddings from booking through delivery, liaising with clients via phone, email, Zoom, and in person to craft memorable experiences.

Ideal candidates have 1–2 years in event planning (preferably weddings) or a related qualification in Events Management. Strong IT skills (Office, PMS) and excellent English are essential.

Qualifications

• Experience in events, weddings, hospitality, or administration.
• Strong IT skills including Microsoft Office and PMS systems.
• Excellent communication, organisation, and time management skills.
• Strong attention to detail and customer-focused approach.
• Ability to use initiative, think creatively, and deliver exceptional guest experiences.
• Excellent written and spoken English.

Responsibilities

• Coordinate small events and weddings from booking through to delivery.
• Liaise with clients by phone, email, Zoom, and in person planning memorable events.
• Conduct event show rounds and planning meetings.
• Prepare and maintain accurate event documentation and booking systems.
• Work closely with the Events Manager and Hotel Operations team to ensure seamless event delivery.
• Promote and upsell activities and experiences to enhance guest stays.
• Manage event bookings, rooming lists, and guest information across internal systems.
• Build strong relationships with clients and suppliers.
• Support the Reservations team with event-related bookings and enquiries.
• Present upcoming events at weekly management meetings.
• Minimum 1-2 years' experience in event planning, preferably weddings, or a qualification in Events Management or a related field.

Skills

Excellent communication

Organization

Time management

Customer focus

Creative thinking

English proficiency

Education

Events management qualification

Tools

Microsoft Office

PMS systems

Job description

Events Coordinator - 5 star hotel - South Ayrshire

• Pay: From £26,860.00 per year

  Benefits:

  • Canteen
  • Company events
  • Company pension
  • Discounted or free food
  • Employee discount
  • Free parking
  • On-site parking
  • Subsidised staff accommodation available

Join our award-winning team with a Michelin Key and 3 AA Rosette restaurant. We are looking for a passionateEvents Coordinatorto join us to help make magical moments for guests.

Position Requirements for the Events Coordinator

• Previous experience in events, weddings, hospitality, or administration, ideally within a luxury environment.
• Strong IT skills, including Microsoft Office and PMS systems.
• Excellent communication, organisation, and time management skills.
• Strong attention to detail and customer focused approach.
• Ability to use initiative, think creatively, and deliver exceptional guest experiences.
• Excellent written and spoken English.

Events Coordinator Key Responsibilities

• Coordinate small events and weddings from booking through to delivery.
• Liaise with clients by phone, email, Zoom, and in person planning memorable events.
• Conduct event show rounds and planning meetings.
• Prepare and maintain accurate event documentation and booking systems.
• Work closely with the Events Manager and Hotel Operations team to ensure seamless event delivery.
• Promote and upsell activities and experiences to enhance guest stays.
• Manage event bookings, rooming lists, and guest information across internal systems.
• Build strong relationships with clients and suppliers.
• Support the Reservations team with event related bookings and enquiries.
• Present upcoming events at weekly management meetings.
• Minimum 1-2 years' experience in event planning, preferably weddings, or a qualification in Events Management or a related field.

Salary is based on experience. Berkeley Scott is an agency working on behalf of our client. No sponsorship available for this role