Events Coordinator

Selfridges; City of Westminster; On-site; GBP 29,000 - 38,000; Full time

Job summary

Selfridges is seeking an Event Co-ordinator to support a programme of exclusive events, experiences and communications for elite customers. You will work with the central events team on multiple projects, coordinating stakeholders and external partners to deliver high-standard experiences.

You’ll manage timelines, budgets and communications, ensuring events comply with health and safety, security and GDPR. A proactive communicator with a collaborative spirit will thrive here.

Qualifications

• Experience in events including production and communications (preferably luxury retail).
• Ability to network and build internal and external relationships across functions.
• Strong written and presentation skills; excellent planning and organizational abilities.

Responsibilities

• Support the Event Manager to curate, develop & deliver events and experiences.
• Coordinate budgets, track PO's and invoices, and assist with reconciliations.
• Brief communications for newsletters and collateral, and prepare project packs.
• Maintain relationships with partners, suppliers and internal teams.
• Assist on live events including setup, hosting and production facets.
• Communicate across VIP and Personal Shopping teams for smooth workflow.
• Ensure events meet health & safety, security, GDPR and data standards.

Skills

Networking

Stakeholder management

Communication

Written communication

Presentation skills

Planning & organization

Budget management

Time management

Project coordination

Job description

Job IntroductionAs a Event Co-ordinator, you’ll support a programme of exclusive market leading events, projects, and customer engagement strategies for our customers. Each experience will ensure our customers receive the most personal level of service, extraordinary experiences, and tailored communications across all touchpoints.You will work on multiple, simultaneous, projects, whilst managing various stakeholders and interacting with teams across the business. The role will work closely with, the central events team to deliver events and experiences retaining our existing elite customers and acquiring new customers.You won’t be afraid to push the boundaries, ensuring that Selfridges remains a leader in experiences. You will be an excellent communicator who will keep everyone up to speed and will bring teams and stakeholders on the journey with you along the way.Key Responsibilities:Support the Event Manager to curate, develop & deliver strategic communications, events, and experiences for our CustomersWork as part of a team to support and deliver events and activities to an exceptionally high standardTrack and document events including RSVPs, sales, attendance, feedback, successes, and learningsBrief event communications that support newsletter creation and deliveryCosting and project budgeting by raising, and tracking PO’s and invoices and following through to budget reconciliationCommunication of projects to relevant stakeholders, creating Project Packs to Critical paths and Briefing Documents developing agendas and timelinesDevelop and maintain a robust network of strong working relationships across the business and externally including partners and suppliersDevelop and maintain regular meetings coordinating between VIP and Personal Shopping to ensure streamlined communication and workflowNegotiate with vendors and creating contracts and agreements with in-house legal teamSupport team on research and presenting materials for projectsEnsure all events meet Health and Safety, Security standards as well as GDPR and data securityBrief in Graphics and Creative in a timely manner for events collateral and buildsSupporting and deliver events on live days and build up with physical set up, staff management, hosting and productionClient liaison for duration of projectsSupport the Event Manager with planning and delivering franchisesKey skills:Experience in Events including production and communications (preferably Luxury retail)Great and natural ability to network, develop internal/external contacts and working relationships across a diverse range of functionsExcellent communication skillsExcellent written and presentation skillsExcellent planning and organisational skillsExcellent budget managementStrong time management in a fast paced and multi-faceted environmentStrong understanding of the Selfridges customerEnthusiasm and passion to deliver innovative, creative and exciting projectsPersonal Attributes/ Behavioural Skills:Able to communicate clearly and efficiently with people at all levels in a variety of functionsOrganised and able to work on multiple projects simultaneouslyConfident, determined, and resilientAble to work quickly and accuratelyAble to think on feet and be reactiveDesire and intention to work with a strong team unitSelfridgesSalary Competitive plus benefits AnnuallyJob Reference selfridges/TP/278495/7278Contract Type PermanentClosing Date 13 November, 2026Job Category EventsLocation London, United Kingdom 29 October, 2026