Events Co-ordinator

Focus Resourcing Limited; Egham; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Focus Resourcing Limited is seeking an experienced Event Coordinator to shape impactful corporate events across the EMEA region. You will manage planning, vendor coordination, logistics, and on-site delivery to ensure seamless execution from initial briefing to post-event follow-up.

The role requires excellent organisation, proactive communication, and ability to handle multiple projects and deadlines. You will travel within EMEA up to four times per year, support budgeting, attendee management,

Qualifications

• Proven experience in event coordination and execution.
• Strong understanding of corporate event planning, logistics, and vendor management.
• Excellent organisational skills with meticulous attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Exceptional communication and interpersonal skills.

Responsibilities

• Support the planning and delivery of EMEA events, including venue sourcing, logistics, catering, attendee management and event materials.
• Develop and maintain event plans, timelines, checklists and key milestones.
• Coordinate suppliers, venues and other external partners, ensuring requirements, deadlines and budgets are understood and met.
• Manage event collateral, giveaways and shipments, ensuring materials arrive on time.
• Coordinate attendee communications and ensure participants have the information they need ahead of each event.
• Provide hands-on support at events, including registration, logistics, technical coordination and overall guest experience.
• Anticipate potential issues and respond quickly and calmly to changes or challenges on site.
• Work closely with internal stakeholders to ensure events are aligned with company branding, messaging and objectives.
• Support the tracking and management of event and supplier budgets.
• Coordinate post-event feedback, attendee surveys and vendor reviews, producing clear summaries of outcomes, learnings and recommendations.

Skills

Event coordination

Vendor management

Budget tracking

Multitasking

Communication

On-site coordination

Travel readiness

MS Office

Tools

Excel

PowerPoint

Outlook

Job description

We have an exciting opportunity to join a dynamic team as an Event Coordinator and play a key role in shaping impactful corporate events across the EMEA region. This opportunity offers the chance to coordinate and deliver a wide range of events-from exhibitions and conferences to seminars-ensuring seamless execution from initial planning to post-event follow-up. If you're organised, proactive, and thrive in fast-paced environments, this role is your chance to shine within a leading global corporation in electronic component distribution. You will be supporting the EMEA group, which has 1200 + employees.

Key Responsibilities

• Support the planning and delivery of EMEA events, including venue sourcing, logistics, catering, attendee management and event materials.
• Develop and maintain event plans, timelines, checklists and key milestones.
• Coordinate suppliers, venues and other external partners, ensuring requirements, deadlines and budgets are understood and met.
• Manage event collateral, giveaways and shipments, ensuring materials arrive on time.
• Coordinate attendee communications and ensure participants have the information they need ahead of each event.
• Provide hands-on support at events, including registration, logistics, technical coordination and overall guest experience.
• Anticipate potential issues and respond quickly and calmly to changes or challenges on site.
• Work closely with internal stakeholders to ensure events are aligned with company branding, messaging and objectives.
• Support the tracking and management of event and supplier budgets.
• Coordinate post-event feedback, attendee surveys and vendor reviews, producing clear summaries of outcomes, learnings and recommendations.

Required skills for the Event Co-ordinator:

• Proven experience in event coordination and execution
• Strong understanding of corporate event planning, logistics, and vendor management
• Excellent organisational skills with meticulous attention to detail
• Ability to manage multiple projects and deadlines simultaneously
• Exceptional communication and interpersonal skills
• Proactive, resourceful, and able to anticipate potential issues
• Problem-solving and decision-making capabilities
• Proficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Outlook
• Ability to work independently and collaboratively within teams
• Flexibility to travel within EMEA (up to 4 times per year), normally Germany and Spain
• Experience managing event budgets and supplier relationships
• Technical coordination experience at onsite events
• Knowledge of event management tools or software
• Fluency in additional languages

Other Requirements:

• Willingness to travel within EMEA as needed
• Ability to work in a hybrid setting (2-3 days in the office, with Monday and Thursday mandatory)