Event Support Coordinator – Hospitality

SmartRecruiters, Inc.; Witney; On-site; GBP 26,000 - 38,000; Full time

Job summary

Williams F1 Team is seeking a Marketing Logistics Coordinator to support warehouse, stock and freight operations for Hospitality and Events, with additional Marketing support where needed. You will own inventory control, picking/packing, shipment coordination and logistics administration to ensure assets are delivered accurately and on time.

You will work in a fast-paced environment, coordinating with Hospitality, Events and Marketing teams to meet tight deadlines and maintain data accuracy

Qualifications

• Experience in warehouse, stores or logistics operations.
• Forklift licence preferred.
• Strong organisation and attention to detail.
• Experience with inventory systems, shipping admin and purchase orders preferred.
• Good Excel and administrative skills.
• Able to manage multiple priorities under pressure.

Responsibilities

• Maintain an organised, safe and efficient warehouse area of responsibility.
• Manage storage of Hospitality, Events and selected Marketing assets.
• Maintain accurate stock, inventory and compliance checks using current software systems.
• Complete regular stock counts and reconciliations.
• Monitor stock levels, highlighting shortages or issues, and keep data up to date.
• Operate forklift and other warehouse FLT equipment where qualified.
• Pick, pack and prepare shipments for races, events and activations.
• Ensure items are packed, labelled and dispatched in line with freight timeline constraints.
• Manage returns and post-event stock movements.
• Coordinate with Logistics to book freight movements.
• Oversee inbound and outbound warehouse shipments.
• Prepare shipping paperwork, invoices and related documents.
• Track deliveries and resolve issues proactively.

Skills

Warehouse operations

Forklift licence

Inventory management

Excel

Administrative skills

Attention to detail

Multi-priority management

Job description

For almost 50 years, Williams has been at the forefront of one of the fastest sports on the planet, being one of the top three most successful teams in history competing in the FIA Formula 1 World Championship. With an almost unrivalled heritage of engineering and racing F1 cars and unforgettable eras that demonstrate it is a force to be reckoned with, the British squad boasts 16 F1 World Championship titles to its name.

Since its foundation in 1977 by the eminent, late Sir Frank Williams and engineering pioneer Sir Patrick Head, the team has won nine Constructors’ Championships, in association with Cosworth, Honda and Renault. Its roll call of drivers is legendary, with its seven Drivers’ Championship trophies being lifted by true icons of the sport: Alan Jones, Keke Rosberg, Nelson Piquet, Nigel Mansell, Alain Prost, Damon Hill and Jacques Villeneuve. The team has made history before and is out to make it again with a long-term mission to evolve and return to the front of the grid.

Job Description

Williams is looking for a Marketing Logistics Coordinator to support the efficient running of warehouse, stock and freight operations for Hospitality and Events, with additional support to Marketing where required.

You'll take ownership of inventory control, picking and packing, shipment coordination and logistics administration, making sure all assets and materials are delivered accurately and on time.

What you'll be doing

Warehouse & Stock

• Maintaining an organised, safe and efficient warehouse area of responsibility
• Managing storage of Hospitality, Events and selected Marketing assets
• Maintaining accurate stock, inventory and compliance checks using current software systems
• Completing regular stock counts and reconciliations
• Monitoring stock levels, highlighting shortages or issues, and keeping data up to date
• Operating forklift and other specialist warehouse FLT equipment where qualified

Picking, Packing & Dispatch

• Picking, packing and preparing shipments for races, events and activations
• Ensuring all items are packed, labelled and dispatched in line with freight timeline constraints
• Managing returns and post-event stock movements
• Coordinating with the Logistics department to book freight movements
• Overseeing inbound and outbound warehouse shipments
• Preparing shipping paperwork, commercial invoices and related documents
• Tracking deliveries and resolving issues proactively

Administration

• Raising purchase orders for freight, consumables and warehouse requirements
• Maintaining supplier and shipment records
• Maintaining the inventory stock list for all items

Stakeholder Support

• Working closely with Hospitality and Events, Marketing and the wider Marketing team when required
• Responding quickly to operational requirements in a fast-paced environment

Qualifications

What we're looking for

• Experience in warehouse, stores or logistics operations
• Forklift licence preferred
• Strong organisation and attention to detail
• Experience with inventory systems, shipping admin and purchase orders preferred
• Good Excel and administrative skills
• Able to manage multiple priorities under pressure
• A proactive, hands-on approach

This is a great opportunity to join a fast-paced team at the heart of how Williams delivers its Hospitality, Events and Marketing operations trackside and beyond.

Additional Information

Atlassian Williams F1 Team is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.