Event Project Assistant: Conferences & Live Events

Live Group; England; On-site; GBP 21,000 - 27,000; Full time

Job summary

Live Group is seeking a Project Assistant to join its event management and communications team in the UK. You will support diverse projects, from conferences to hybrid and live events, coordinating tasks, timelines, and suppliers.

The role involves budget handling, client liaison, and collaboration across departments, with a focus on delivering projects on time and to high standards. Strong communication and organisational skills are essential.

Qualifications

• Understanding of event planning processes, including budgeting, scheduling and logistics.
• Ability to manage event timelines, resources and deliverables efficiently.
• Excellent verbal and written communication and customer service.
• Proactive, independent worker with strong relationship-building skills.

Responsibilities

• Supporting and assisting delivery elements of a diverse projects including conferences, virtual, hybrid and live events, road shows, exhibitions, and summits.
• End to end project assistance including meeting agendas and minutes, timeline management and supplier coordination.
• Developing and following timelines, ensuring all event-related tasks are completed on schedule.
• Supporting the Project Managers on large-scale projects, including hotel and travel bookings, branding and giveaways.
• Managing small budget allocations and providing updates to the Project Manager.
• Selecting, negotiating with, and managing suppliers within budget constraints.
• Collaborating with departments and teams responsible for event delivery.
• Gaining understanding of Live Group's digital tools to perform tasks like pulling reports and updating content.
• Establishing regular client meetings, preparing agendas, and issuing meeting notes.
• Developing and managing timelines, updating risk registers and status reports.
• Ensuring projects meet operational standards, ISO and profitability targets.
• Supporting post-event reviews by producing insight reports.
• Highlighting challenges and working with Project Lead on solutions.
• Managing documentation and paperwork efficiently; minimising errors.
• Using time-management tools to optimise productivity.

Skills

Event planning

Budgeting

Timeline management

Stakeholder management

Communication

Attention to detail

Tools

Microsoft Office

Event management software

Job description

Live Group is seeking a Project Assistant to join its event management and communications team in the UK. You will support diverse projects, from conferences to hybrid and live events, coordinating tasks, timelines, and suppliers.

The role involves budget handling, client liaison, and collaboration across departments, with a focus on delivering projects on time and to high standards. Strong communication and organisational skills are essential.