Event Planning and Administration Coordinator

ZipRecruiter; Hertford; On-site; GBP 25,000 - 30,000; Full time

Job summary

An established industry player is seeking an Operations and Administration professional to manage B2B events. This role involves coordinating logistics, managing event schedules, and providing administrative support across departments. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office, and a proactive approach to handling multiple projects. Join a dynamic team where your contributions will enhance the success of various networking events and team-building activities. If you thrive in a fast-paced environment and enjoy working collaboratively, this opportunity is perfect for you.

Qualifications

• Previous experience in events and event management is essential.
• Strong administrative and organizational skills required.

Responsibilities

• Plan and coordinate all aspects of events, catering, and logistics.
• Conduct post-event evaluations to gather feedback and improve future events.

Skills

Event Management

Organizational Skills

Microsoft Office

CRM Software

Communication Skills

Networking Skills

Detail-oriented

Project Management

Tools

Event Planning Software

Job description

Job Description

Role Summary: The Operations and Administration position involves organizing and managing B2B events. This includes working with the Operations Manager with organizing all pre-event schedules and administration, communicating with the event sales team, venues, and event contractors, and setting up exhibition stands and providing on-site support for other networking events. Additionally, the role involves providing admin support and creating and organizing processes across departments.

Responsibilities

Operations

• Plan and coordinate all aspects of events, catering, entertainment, and logistics.
• Pre event setup and close down, ensuring all elements are in place for a successful execution, including preparation of event kit.
• Creating itineraries, within our bespoke software (full training will be given)
• Conduct post-event evaluations to gather feedback and improve future events (debriefs)
• Liaising with different teams and departments ensuring all attendees, speakers and industry partners have everything they need to for their attendance.
• Setting up of any Exhibition attendance as a business, through their online portals and onsite set up/breakdown.

Admin

• Management of Memberships & FAM Trip admin and management.
• Organising Staff Teambuilding/Christmas Events
• Supporting Adhoc admin duties in quieter periods, office incentives, staff performance and general admin duties.

Skillset:

• Previous experience in events and event management is essential
• Strong administrative and organisational skills
• Proficient in Microsoft Office, CRM & Software systems is essential.
• Excellent communication skills, both written and verbal.
• Confident handling phone and email correspondence.
• Capable of working independently and as part of a team.
• Detail-oriented with a proactive approach.
• Ability to manage multiple projects and deadlines effectively.
• Adaptability to dynamic environments.
• Experience with event planning and coordination software.
• Strong networking and relationship-building skills.
• Ability to work well under pressure

Salary - Upto £25k DOE