Event Planning and Administration Coordinator

Forum Events & Media Group; Hertford; On-site; GBP 25,000 - 30,000; Full time

Job summary

An established industry player is seeking an Event Planning and Administration Coordinator to manage B2B events. This role involves organizing and executing events, collaborating with various teams, and providing administrative support. The ideal candidate will possess strong organizational skills, proficiency in event management software, and excellent communication abilities. This position offers an exciting opportunity to thrive in a dynamic environment while contributing to the success of impactful events that foster networking and collaboration.

Qualifications

• Experience in event management is essential.
• Strong organizational and administrative skills are required.

Responsibilities

• Plan and coordinate all aspects of events, including logistics.
• Manage pre-event setup and conduct post-event evaluations.

Skills

Event Management

Organizational Skills

Microsoft Office

CRM Software

Communication Skills

Team Collaboration

Detail-Oriented

Project Management

Networking Skills

Adaptability

Tools

Event Management Software

Job description

Event Planning and Administration Coordinator

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Role Summary: The Operations and Administration Coordinator is responsible for organizing and managing B2B events. This includes collaborating with the Operations Manager to organize pre-event schedules and administration, communicating with the event sales team, venues, and contractors, setting up exhibition stands, and providing on-site support for networking events. Additionally, the role involves providing administrative support and developing organizational processes across departments.

Responsibilities:

1. Operations

• Plan and coordinate all aspects of events, including catering, entertainment, and logistics.
• Manage pre-event setup and shutdown, ensuring all elements are prepared for successful execution, including event kits.
• Create itineraries using bespoke software (training provided).
• Conduct post-event evaluations to gather feedback and improve future events.
• Liaise with different teams and departments to ensure all attendees, speakers, and partners have what they need.
• Set up exhibition attendance through online portals and onsite setup/breakdown.

1. Admin

• Manage memberships, FAM trips, and related administrative tasks.
• Organize staff teambuilding and holiday events.

Skillset:

• Previous experience in event management is essential.
• Strong organizational and administrative skills.
• Proficiency in Microsoft Office, CRM, and event management software.
• Excellent written and verbal communication skills.
• Confident in handling phone and email correspondence.
• Ability to work independently and as part of a team.
• Detail-oriented with a proactive approach.
• Capable of managing multiple projects and deadlines.
• Adaptability to dynamic environments.
• Strong networking and relationship-building skills.
• Ability to work well under pressure.

Salary: Up to £25k DOE

Seniority Level

• Entry level

Employment Type

• Full-time

Job Function

• Administrative

Industry

• Events Services