Event Operations Coordinator & Systems Support

Inizio; Gatwick; On-site; GBP 22,000 - 28,000; Full time

Job summary

Inizio is seeking an Event Support Administrator to provide high-quality administrative support to event system users and the wider Event Operations and Systems team at their Gatwick office. You will ensure efficient delivery of commitments, maintain compliance and quality standards, and coordinate with internal and external stakeholders to manage sponsorships, contracts, and CRM data.

The role requires GCSE level education, administrative experience, and strong MS Word/Excel skills, with the

Qualifications

• Educated to GCSE level (or equivalent).
• Formal administrative qualification desirable (e.g., A-Level or equivalent).
• Demonstrated experience in an administrative role.

Responsibilities

• Submit sponsorship approval requests for field colleagues.
• Gather required documentation from stakeholders and third parties.
• Manage approval workflows and follow up with approvers.
• Obtain event documentation from organisers in line with SOP.
• Coordinate invoice processing and capture evidence of payment.
• Upload customer engagements into CRM systems.
• Administer contracts in accounting systems, including PO creation.
• Forward contracts to originators for system upload.
• Provide overflow support for speaker contracts and venue vetting.
• Assist with meeting close-out and customer validation in CRM.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Databases

CRM systems

Stakeholder management

Written and verbal communication

Organisational skills

Customer service

Education

GCSE level (or equivalent)

A-Level or equivalent

Tools

CRM systems

Meeting&Events system

Web-based technologies

Job description

Inizio is seeking an Event Support Administrator to provide high-quality administrative support to event system users and the wider Event Operations and Systems team at their Gatwick office. You will ensure efficient delivery of commitments, maintain compliance and quality standards, and coordinate with internal and external stakeholders to manage sponsorships, contracts, and CRM data.

The role requires GCSE level education, administrative experience, and strong MS Word/Excel skills, with the