Event Executive

Bray Leino Events; United Kingdom; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Join a leading events agency in the UK as an Event Executive. In this entry-level role, you will be involved in delivering a variety of events, managing logistics, and ensuring exceptional experiences for delegates. With a supportive team and plenty of opportunities for development, your passion for events will thrive in this dynamic environment. Enjoy great employee benefits including competitive salary, 25 days holiday, company pension scheme, and events that promote well-being.

Benefits

25 days holiday increasing to 29 after 2 years

Company pension scheme

Cycle to work scheme

Employee discount scheme

Well-being support services

Qualifications

• Passion for events with experience in an events-focused role.
• Ability to manage multiple tasks efficiently under pressure.
• Strong administrative and writing skills with competency in Microsoft Excel, Outlook, Word, and PowerPoint.

Responsibilities

• Support management and delivery of diverse events.
• Manage logistics including invitations, registrations, and 3rd party liaising.
• Contribute to post-event evaluation and reporting.

Skills

Attention to Detail

Interpersonal Skills

Communication

Flexibility

Marketing

Project Management

Education

Events related qualification

Tools

Microsoft Office

Job description

Join to apply for the Event Executive role at Bray Leino Events

Join to apply for the Event Executive role at Bray Leino Events

Direct message the job poster from Bray Leino Events

Recruitment Business Partner | Born in Yorkshire | Fitness and Food Fanatic

Event Executive

Location: Bristol (Hybrid)

Competitive Salary + Benefits

A little about us…

Bray Leino Events is the home of brand experience.

We create high-impact events, exhibitions, and activations for leading brands and public sector organisations. Our 200+ creatives, strategists, designers, digital specialists, marketers, event producers, and delivery experts provide global solutions from offices across the UK, Europe, Asia, the US, and the Middle East.

Every year, we bring hundreds of brand experiences to life. We imagine differently to make the extraordinary happen.

About the Role...

We are looking for an Event Executive to join our events team and play an integral part in all aspects of event delivery. This is an exciting opportunity to further develop your events career within an award winning agency.

Key responsibilities:

You will be responsible for supporting the team in the management and delivery of a range of physical, virtual and hybrid events throughout the year, in the public and private sector. As part of a friendly and hard-working team, you will embrace original thinking and thrive in an exciting environment, where no two days are the same. You will:

• Work with and effectively support the events team on pre- live- and post-event management, including:
• Be responsible for delegate recruitment; day-to-day management and communication (UK and International)
• Manage invitations, registrations & RSVPs, providing timely updates when required.
• Liaise with 3rd parties and manage event logistics – accommodation, rooming lists, venues, suppliers etc.
• Collate logistical information and maintain databases; dietary requirements, access requirements, flight times, hotel room bookings etc.
• Create registration websites and making updates to virtual platforms via CMS.
• Marketing; including disseminating e-flyers, updating website copy, email and telephone enquiries.
• Monitor inbound calls and emails, responding within agreed SLAs.
• Make calls for telephone follow-up to gather logistical information or aid delegate recruitment.
• Keep CRM systems up to date.
• Take responsibility for collateral; proof reading and collating information for event materials (brochures, flyers, branded items etc.) and liaise with printers/suppliers/creative studio for production of materials.
• Produce progress reports for Event Managers / Event Directors
• Attend meetings and produce contact reports
• Support on-site event delivery – UK and overseas. Live delivery for virtual events, sometimes working weekends and evenings as required
• Contribute to post event evaluation – analysing data and collating reports
• Actively contribute to internal meetings and discussions

About the person...

• Can demonstrate a passion for events, has an events related qualification and/or previous experience in an events focused role
• Take pride in their work
• Remains calm under pressure, can manage a number of tasks simultaneously and maintains excellent attention to detail while working to tight deadlines
• Can work effectively and efficiently with logistical data, ensuring all records and databases are kept in line with best practice and all information is recorded accurately
• Is an effective communicator with strong interpersonal skills with the ability to build rapport with a range of people
• Is not afraid to pick up the ‘phone to request information or encourage a delegate to register for an event
• Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
• Is flexible and wants to travel within the UK and abroad for a few days at a time – often working long hours during events
• Has an appetite and willingness to learn, not afraid to ask questions

What we offer:

For starters, you get 25 days holiday, which goes up to 29 after 2 years. There’s a company pension scheme, cycle to work scheme, and an extensive employee discount scheme that will save you money on everything from gym memberships to eating out.

We play hard. We throw awesome seasonal staff socials, finish early on Fridays in the summer, and we close down every year between Christmas and New Year.

We’ll look out for your wellbeing. There’s a medical plan that pays cashback on your dental treatment, glasses, physio and things like that; plus, it features an employee assist programme with a 24hr GP hotline and wellbeing support service. And if you refer a friend to come and work for us, we’ll pay you a finder’s fee.

The serious stuff:

We take the serious stuff seriously. You’ll be given access to the learning and development you need to grow and progress. And we have clear codes of conduct and policies on issues like equality, diversity & inclusion, and sustainability. So if you have a view or an idea, we’ll want you to be involved in helping us always be better.

We are proud to be a Disability Confident Committed (Level 1) Employer. As a Disability Confident Committed Employer we have committed to; ensure our recruitment process is inclusive and accessible, communicating and promoting vacancies, offering an interview to disabled people who meet the minimum criteria for the job and anticipating and providing reasonable adjustments as required.

If this sounds like something for you, apply today!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Production and Project Management

• Industries

  Events Services

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