Event Executive

Hanson Wade Group; Greater London; On-site; GBP 30,000 - 34,000; Full time

Job summary

Hanson Wade Group in London is seeking an Event Executive to own end-to-end delivery of international, in-person conferences across Europe, the US and Asia. You will manage planning, logistics and on-site experiences, handling up to 1–2 events per month.

The role requires strong communication, organisation and a proactive mindset, with the ability to work independently or with a team. International travel is expected, and a fixed-term contract runs until December 2026.

Qualifications

• Degree (or equivalent), ideally in Event Management or a related field.
• Previous experience within event coordination or event management preferred.
• Experience with event technology/software is advantageous.

Responsibilities

• Manage communications across the full event lifecycle with delegates, speakers and sponsors.
• Coordinate all event logistics, including close liaison with conference venues (costs, setup, catering, Wi‑Fi, etc.).
• Represent the company on-site at events (international travel required).
• Create, manage and proof event documentation and materials.
• Develop detailed event running orders and schedules.
• Source, negotiate and manage external suppliers (e.g. AV, technology, signage, hostesses).
• Monitor and manage event budgets.
• Support the delivery of event mobile apps for larger conferences.
• Collaborate with internal campaign/project teams to deliver on event objectives.
• Provide support to the wider team as needed.

Skills

Excellent communication

Organisational skills

Proactive problem-solving

Independent working

Team collaboration

Ability to work under pressure

Attention to detail

Customer-focused mindset

Passion for event management

Education

Degree (Event Management)

Tools

Event technology

Job description

Type:

Full-Time, Fixed Term Contract (4 months) - until end of December 2026

Department: Event Delivery / Customer Delivery

Reporting to: Event Manager / Senior Event Manager

About the Role

We’re looking for a bright, organised and enthusiastic Event Executive with a strong “can-do” attitude to join our Event Delivery team.

In this role, you’ll take ownership of the end-to-end delivery of international, in-person conferences across Europe, the US and Asia— typically managing up to 1–2 events per month.

From planning logistics to delivering exceptional on-site experiences, you’ll play a key role in ensuring every event runs seamlessly and provides a memorable experience for our attendees.

Key Responsibilities

• Manage communications across the full event lifecycle with delegates, speakers and sponsors
• Coordinate all event logistics, including close liaison with conference venues (costs, setup, catering, Wi‑Fi, etc.)
• Represent the company on-site at events (international travel required)
• Create, manage and proof event documentation and materials
• Develop detailed event running orders and schedules
• Source, negotiate and manage external suppliers (e.g. AV, technology, signage, hostesses)
• Monitor and manage event budgets
• Support the delivery of event mobile apps for larger conferences
• Collaborate with internal campaign/project teams to deliver on event objectives
• Provide support to the wider team as needed

Skills & Attributes

• Excellent communication and interpersonal skills
• Strong organisational skills with the ability to prioritise and manage multiple deadlines
• A proactive, solutions-focused mindset
• Ability to work effectively both independently and as part of a team
• Comfortable working under pressure with high workloads
• Strong attention to detail
• A customer-first mindset, able to engage with stakeholders at all levels of seniority
• Positive, flexible and enthusiastic approachA genuine passion for event management

Experience & Qualifications

• Degree (or equivalent), ideally in Event Management or a related field
• Previous experience within event coordination or event management preferred
• Experience with event technology/software is advantageous

Additional Information

• This role requires international travel, including to the USA so you must be eligible to travel
• You must have the right to work in the UK as we cannot provide sponsorship for this role

Why Join Us?

You’ll be part of a collaborative and growing team where you’ll gain exposure to international events, develop your skills, and play a key role in delivering high-quality experiences that make a real impact.