Estates Pre Planned Maintenance (PPM) Coordinator - Grade B

AGH Solutions Ltd; Steeton; Sur place; GBP 26 000 - 32 000; Plein temps

Résumé du poste

AGH Solutions Ltd is seeking an Estates PPM Coordinator to join our team. The role focuses on upkeeping, tracking and monitoring the AGH Solutions PPM Plan and database, coordinating planned services and liaising with internal teams and external suppliers.

You will manage schedules, reassignment of tasks, and ensure accuracy of information while maintaining governance and compliance with PPM standards. Experience with CAFM systems and working in a busy office environment is desirable.

Qualifications

• Coordination of maintenance across building services using internal/external resources.
• Experience in a busy office environment.
• Experience with CAFM systems and building services.
• Relevant experience in a similar role.
• Good understanding of PPM for property and building services.
• Knowledge of change control procedures to ensure PPM compliance.
• Familiarisation with SFG20 HTMs.

Responsabilités

• Coordinate all planned services for zones and departments, focusing on AGH Solutions internal PPM delivery.
• Reallocate PPM tasks for internal resources and suppliers across zones and departments.
• Record and maintain information for accurate planning schedules.
• Liaise with zones, perform mid-month checks and escalate PPM risks as needed.
• Maintain understanding of CAFM applications and related procedures.
• Support resource governance and ensure alignment with legislation and standards.
• Ensure national PPM programme accuracy.

Connaissances

Highly organised

Independent worker

Team player

Commercial awareness

Verbal & written communication

Formation

GCSEs / NVQ Level 2

Outils

CAFM systems (FSI)

CAFM systems (MRI)

Description du poste

Estates Pre Planned Maintenance (PPM) Coordinator - Grade B

AGH Solutions is a wholly owned subsidiary of Airedale NHS Foundation Trust and provides Estates, Facilities, and Procurement services for the Trust. We are looking for an Estates PPM Coordinator to join our team.

We are looking for a highly motivated and professional individual capable of working well within our current Estates team who can liaise with the client to coordinate planned and reactive tasks using internal and external resources. The role will also incorporate general office duties as required.

We are seeking an individual with the experience and qualifications stated in the criteria within the attached person specification.

Main duties of the job

The purpose of the PPM Coordinator role is to upkeep, track and monitor the consistency of AGH Solutions PPM Plan and PPM database. The role is accountable for the following:

o Responsible for the co-ordination of all planned services for all the zones and departments predominantly focussing on AGH Solutions internal PPM delivery.

o Responsible for PPM task reallocation for all AGH Solutions Estates internal resource and suppliers for all zones and departments.

o To accurately record and maintain all information necessary to give accurate planning schedules reflecting operational queries relating to planned maintenance.

o To liaise with the zones and departments and perform mid-month checks on the assigned PPM schedules and elevate any risks associated with PPM completion rate for all zones and departments appropriately to the Estates Maintenance & Mobility Engineering Manager.

o To maintain a good understanding of the CAFM application and all relevant process and procedures.

o To take action to keep up to date with changes associated with resource, property, and supplier under the governance of Data Planning Managers.

o To support the Infrastructure Asset Management team to ensure that the planned maintenance strategy, policy, and guidance is aligned with appropriate legislation and standards.

o Ensuring that the national planned preventative maintenance (PPM) programme is always accurate.

Please see attached Job Description for further details of duties for this role.

About us

AGH Solutions was born out of Airedale NHS Foundation Trust, a hospital and community services trust based outside Keighley, West Yorkshire.

We are privileged to operate in a beautiful part of the country. The clinical services we support reach far up into the Yorkshire Dales, across the Airedale, Wharfedale and Craven patch. We have excellent transport links to Leeds, Bradford, Manchester and beyond. Leeds city centre is 25 minutes by train from Keighley.

We provide a wide range of services, from traditional facilities management and estate maintenance, to sterile services, wheelchair engineering and procurement.

Our vision is to bring you a flexible, responsive, high quality, value for money service.

Our NHS heritage means we work to the values and ethics of the NHS, and to those of Airedale NHSFT specifically.

Job responsibilities

For further details of this vacancy, including the full Job description and Person Specification please see attached documents.

Person Specification

Experience & Knowledge

• Experience of the co-ordination of all maintenance in relation to the building services including building fabric and structure using internal and external resources.
• Experience of working in a busy office environment.
• Previous experience working with CAFM systems.
• Relevant experience in a similar Role.
• Good understanding of PPM (planned preventative maintenance) related to property and building services.
• Knowledge of change control procedures to ensure PPM plans comply with legislation and nominated business standards.
• Previous experience working with FSI or MRI CAFM systems would be beneficial but not mandatory.
• Familiarisation with SFG20 maintenance standards & HTM's

Qualification

• GCSE's or NVQ Level 2 OR Relevant experience working with CAFM systems.

Skills

• Highly organised with attention to detail.
• Able to work on own initiative and manage own workload.
• Ability to work in a Team and use own initiative.
• Good commercial understanding to support the business in achieving cost effective PPM performance levels.
• Good verbal and written communication skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.