Estates & Facilities Administrator

Percy-Hedley-Foundation; Newcastle upon Tyne; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Annual leave

Bank holidays

Pension scheme

Wellbeing support

Induction & training

Employee assistance

Rewards scheme

Blue Light Card

Cycle to Work

Travel card

Job summary

The Percy Hedley Foundation is seeking an organised administrator to provide comprehensive support to the Estates and Facilities team across our Newcastle sites. The role involves coordinating maintenance, managing records, processing financial transactions, and ensuring compliant facilities services.

We offer social working hours, generous leave, pension, wellbeing support, induction and training, and access to staff benefits as part of our commitment to safeguarding and supporting vulnerable

Responsibilities

• Provide comprehensive administrative support to the Estates and Facilities team.
• Assist in coordinating planned and reactive maintenance.
• Manage records and documentation.
• Process financial transactions.
• Support the delivery of safe, effective and compliant facilities services.

Job description

The Percy Hedley Foundation is one of the largest regional charities supporting people with a range of learning and physical needs. We take a person centred, flexible approach to the care and support we provide. We have five sites providing specialist education, adult day services, residential care and independent supported living to our service users. Our sites are based in Forest Hall, Killingworth, Jesmond, Newcastle City Centre and North Shields.

We work towards excellence every day and our team members are committed to delivering the very best outcomes for the people we support. Our dynamic and flexible service is tailored to the specific needs of the individual, making it easier to live, learn and be part of a world adapting to change.

The Role

We arelooking to appointment an individual to provide comprehensive administrative support to the Estates and Facilities team. This role will support the wider team in the efficient management of buildings, facilities, maintenance services, contractors, and compliance activities.

The postholder willassistin coordinating planned and reactive maintenance, managing records and documentation, processing financial transactions, and supporting the delivery of safe, effective, and compliant facilities services.

Why Work for Us

We also offer the following benefits to staff:

• 28 days annual leave plus bank holidays
• Social working hours (Monday – Friday)
• Loyalty awards starting at 2 years’ service
• Wellbeing support (including occupational health, physio services and counselling services)
• Contributory Pension Scheme
• Induction and ongoing training
• Employee Assistance Programme
• Access to a rewards scheme designed to save money on shopping
• Access to Blue Light Card
• Cycle to Work Scheme
• Access to discounted Nexus Travel Corporate Pop Card (payments spread over 12 months and deducted from salary each month)

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expect all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants should be aware that the post will only be offered to successful candidates subject to an Enhanced DBS and barring checks as well as other employment clearances such as referencing in line with our regulator’s legislation requirements.

Please note that this role is classed as regulated activity as it involves working directly with children and/or vulnerable adults. All shortlisted candidates will be asked to complete a criminal records self-declaration form prior to interview, and all candidates will be subject to an online check prior to interview. The amendments to the Exceptions Order 1975 (2013, 2020 & 2023) provide that certain spent convictions and cautions are 'protected' and are not subject to disclosure toemployers, andcannot betaken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Ministry of Justice website.

Please note it is an offence to apply for this role if the applicant is barred from engaging in regulated activity relevant to children and the Percy Hedley Foundation has the right to respond appropriately.

As a disability confident employer who is registered and accredited by the scheme, we would encourage all applications but please reach out if you require any guidance or support in your application.

Please access the following link for our vulnerable adults protection policy:

This advert will close at midnight on 25 th August 2026