Estates Coordinator

NHS Property Services Ltd; City Of London; On-site; GBP 30,000; Full time

Job summary

A prominent healthcare property management organization is seeking an Estates Coordinator for a 12-month fixed-term contract based at Wembley Centre for Health. The role involves managing a portfolio of NHS Sites across outer west London. Responsibilities include overseeing facilities services and ensuring site operations meet the needs of colleagues, patients, and visitors. The candidate should possess strong FM and property experience and a customer-centric attitude, aiming to make a significant impact in a meaningful work environment.

Benefits

27 days annual leave + 8 bank holidays

Flexible working policy

Training and development opportunities

SMART Pension contribution

NHS retail discounts

Qualifications

• Flexible and motivated individual ready to respond quickly to site needs.
• Ability to work independently while following delivery guidelines.
• Experience in dealing with sensitive information.

Responsibilities

• Manage a portfolio of NHS Sites in outer west London.
• Oversee coordination of in-house and outsourced facilities services.
• Ensure site operations meet the needs of colleagues and patients.

Skills

Broad FM and Property experience

Health and Safety Management

Customer service

Budget management

Supplier management

Job description

This role involves managing a portfolio of approximately 14 NHS Sites across outer west London, primarily based at Wembley Centre for Health. It is a reactive position requiring site attendance at short notice. The Estates Coordinator will oversee the coordination of both in-house and outsourced facilities services, ensuring local site operations meet the needs of colleagues, patients, and visitors in line with NHS policies, procedures, and statutory requirements. We are an organisation with a passion for giving back. Putting money back into the NHS, raising 150,000 over 3 years for our charity partner Young Lives vs Cancer, supporting colleagues to volunteer within their local communities, and being committed to creating a sustainable working environment on our pledge to become net zero carbon by 2050. We understand that it s important to feel like the work you do is having a meaningful impact on society, and through our approach to being a responsible business, we make sure that every colleague is given the opportunity to make a difference.

You re a flexible and motivated individual, ready to respond quickly to site needs, with a customer centric attitude. Whether you're a recent graduate starting out or someone with a genuine interest in property or FM experience, this role offers the chance to make a real impact in a fast-paced environment. What you will bring to the role:

• Broad FM and Property experience
• Experience of Health and Safety Management and associated safe systems of work
• Ability to work as part of a team but also capable of working independently within appropriate Delivery guidelines
• Demonstrable experience in dealing with Customers, Partners and the public and dealing with sensitive and confidential information
• Experience of working with budgets
• Experience of supplier management and dealing with challenging situations
• Management and co-ordination of onsite contractor and suppliers (Pre, during & post working activities)
  At NHS Property Services, we believe our people are our greatest asset. That s why we re committed to creating a workplace where everyone feels valued, supported, and empowered to thrive. Our People Strategy - Get, Grow, and Keep Great People, is all about building a values-driven culture where colleagues and customers are at the heart of everything we do.
  We have an opportunity for a Estates Coordinator join our team based out of Wembley for a 12 month fixed term contract.The salary on offer is from 30,000 + 3,000 car allowance and 10% performance base bonus., We understand how important life is outside of work so, as well as a competitive salary we will also offer:
• 27 days annual leave+ 8 days bank holiday with the option to buy additional weeks leave.
• A Smarter Working Policy, empowering you to choose the location of how and and where you work according to your daily activities.
• Training and development opportunities, providing opportunities for our colleagues to develop and progress their careers at all levels through our Professional Excellence Framework.
• SMART Pension contribution into which the company will contribute up to 6%
• A range of flexible benefits including NHS retail discounts and Cycle to Work Scheme.
• We have a great Colleague Assistance Programme and offer support for all areas of life.