Estates & Compliance Co-Ordinator

Catholic Independent Schools; Reading; On-site; GBP 28,000 - 36,000; Full time

Job summary

The Oratory Schools Association seeks a highly organised Estates Co-ordinator to join the busy Estates Department at a boarding school. You will provide administrative and operational support across maintenance, statutory compliance, facilities admin and contractor activities.

You will maintain compliance records, monitor inspection and servicing schedules, coordinate contractors and ensure that documentation, certificates and actions are recorded and followed up, while delivering a high level

Qualifications

• Excellent communicator with strong organisational skills.
• Ability to manage multiple priorities and deliver high-quality service.
• Experience maintaining records and documentation for estates or facilities.

Responsibilities

• Administer and coordinate estates compliance requirements.
• Maintain compliance records and systems across the estate.
• Monitor inspection and servicing schedules and ensure follow-up.
• Coordinate contractors and ensure documentation and actions are recorded.

Skills

Excellent communication

Organisational skills

Attention to detail

Record maintenance

Customer service

Job description

THE DEPARTMENT

The Estates Department is responsible for the management, maintenance and compliance of the School’s extensive estate, ensuring that the school site remains safe, secure, legally compliant and fit for purpose for pupils, staff and visitors.

As a busy boarding school operating throughout the academic year, the department supports a wide range of facilities, including boarding houses, teaching spaces and sports facilities. The team is led by the Estates Manager, who has overall responsibility for the strategic and operational management of the estate, and is supported by the Estates & Compliance Co-ordinator, who provides essential administrative, compliance, scheduling and communication support across all estates functions.

Working closely with maintenance staff, contractors and wider School departments, the Estates Department plays a vital role in maintaining a safe, compliant and high-quality environment that supports both the educational and pastoral life of the School.

THE ROLE

We are seeking a highly organised and proactive Estates Co-ordinator to join our busy Estates Department. This varied role is central to the smooth operation of the School’s estate, providing administrative and operational support across maintenance, statutory compliance, facilities admin and contractor activities.

A key element of the role will be the administration and coordination of the School’s estates compliance requirements. The postholder will maintain compliance records and systems, monitor inspection and servicing schedules, coordinate contractors and ensure that relevant documentation, certificates and actions are recorded and followed up appropriately.

The successful candidate will be an excellent communicator with strong organisational skills and attention to detail, capable of managing multiple priorities and maintaining accurate records while delivering a high level of customer service to staff, pupils and external contractors.

Working in a vibrant boarding school environment, the postholder will play an important role in helping to maintain a safe, secure, compliant, welcoming and well-presented estate.

The closing date for applications is 25 October 2026 with Interviews taking place soon thereafter.

Early applications are encouraged. We reserve the right to close this advertisement early if we receive a high volume of suitable applications or if we find a suitable candidate from early applications.

The interview process will include:

• Interview with the Estates Manager and HR.

For any queries, please email [e-mail].

The Oratory Schools Association Registered Charity No 309112 is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo checks with past employers, online and the Disclosure and Barring Service. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exception Order 1975, 213, 2020.