Estates Admin Officer (Fixed-Term, 6 Months) – NHS

NHS National Services Scotland; Melrose; On-site; GBP 21,000 - 23,000; Full time

Job summary

NHS Borders Estates Department in Melrose is seeking a Clerical Assistant on a fixed-term 6-month contract, working 8:00am–4:00pm, Wednesday to Friday. The role is based at Borders General Hospital within the Estates Admin Office.

Responsibilities include processing financial paperwork, handling calls, supporting repairs reporting in Agility, and managing paper and electronic records. SVQ Level 3 in Administration or two years’ relevant experience required; strong IT and Excel skills essential.

Qualifications

• SVQ Level 3 in Administration or at least 2 years practical experience.
• Strong IT skills and Microsoft Excel proficiency.
• Experience with NHS internal systems (SSTS, Agility, PECOS) is advantageous.

Responsibilities

• Processing financial paperwork – placing orders, receipting invoices etc.
• Customer service – telephone support and first point of contact for Estates.
• Repair Reporting Admin – support Agility repairs system and reports.
• Information Management – filing and records management per NHS practice.

Education

SVQ Level 3 in Administrative subject

2 years practical experience

Tools

SSTS

Agility

PECOS

Microsoft Excel

Job description

NHS Borders Estates Department in Melrose is seeking a Clerical Assistant on a fixed-term 6-month contract, working 8:00am–4:00pm, Wednesday to Friday. The role is based at Borders General Hospital within the Estates Admin Office.

Responsibilities include processing financial paperwork, handling calls, supporting repairs reporting in Agility, and managing paper and electronic records. SVQ Level 3 in Administration or two years’ relevant experience required; strong IT and Excel skills essential.