Estates Admin & Compliance Coordinator

East Sussex Fire & Rescue Service; Lewes; On-site; GBP 25,000 - 32,000; Full time

Job summary

East Sussex Fire & Rescue Service is seeking an Estates Administrative Assistant to join the Estates Department. The role focuses on administrative support for property compliance, maintenance and capital projects, ensuring accurate records and efficient processes.

You will work closely with the Strategic Estates Manager to manage documentation, procurement, invoicing and reporting, while helping implement CAFM systems and maintain compliance across the estate.

Qualifications

• Confident, capable administrator with excellent organisational skills.
• Experience with property, facilities management or compliance environments is beneficial but not essential.

Responsibilities

• Maintaining accurate Estates records and electronic filing systems.
• Supporting statutory compliance inspections, servicing and remedial actions.
• Updating compliance registers, trackers and management information.
• Assisting with capital project administration, including procurement documentation and financial records.
• Raising and monitoring purchase orders, processing invoices and budget support.
• Liaising with contractors, suppliers and internal stakeholders.
• Coordinating meetings, maintaining action logs and reporting.
• Supporting the Estates CAFM system administration.

Skills

Microsoft Office

Administrative support

Record keeping

Job description

East Sussex Fire & Rescue Service is seeking an Estates Administrative Assistant to join the Estates Department. The role focuses on administrative support for property compliance, maintenance and capital projects, ensuring accurate records and efficient processes.

You will work closely with the Strategic Estates Manager to manage documentation, procurement, invoicing and reporting, while helping implement CAFM systems and maintain compliance across the estate.