Estates Admin & Compliance Assistant

East Sussex Fire and Rescue Service; Lewes; On-site; GBP 22,000 - 28,000; Full time

Job summary

East Sussex Fire & Rescue Service is seeking an enthusiastic Estates Administrative Assistant to join our Estates Department. This role provides essential admin support across property compliance, planned maintenance and capital projects.

You will maintain records, manage procurement documentation, update trackers and support budget administration, while liaising with contractors and internal teams. A confident administrator with good MS Office skills and strong organisational ability will

Qualifications

• Organised, detail-focused admin role experience preferred.
• Experience with MS Office and managing multiple priorities is beneficial.
• Background in property, facilities or compliance is helpful but not required.

Responsibilities

• Maintain Estates records and electronic filing systems.
• Assist with statutory compliance inspections and remedial actions.
• Update compliance registers, trackers and management information.
• Assist with capital project administration, procurement docs and financial records.
• Raise and monitor purchase orders, process invoices and support budget administration.
• Liaise with contractors, suppliers and internal stakeholders.
• Coordinate meetings, maintain action logs and support reporting.
• Support the Estates CAFM system administration.

Skills

Administration

Record keeping

Microsoft Office

Organisational skills

Facilities management

Tools

CAFM system

MS Excel

Purchase order system

Job description

East Sussex Fire & Rescue Service is seeking an enthusiastic Estates Administrative Assistant to join our Estates Department. This role provides essential admin support across property compliance, planned maintenance and capital projects.

You will maintain records, manage procurement documentation, update trackers and support budget administration, while liaising with contractors and internal teams. A confident administrator with good MS Office skills and strong organisational ability will