Engineering & Maintenance Admin Specialist

Gap Personnel; Wrexham; On-site; GBP 29,000 - 35,000; Full time

Job summary

Gap Personnel are recruiting an Engineering Administrator in Wrexham to support the day-to-day operation of the engineering and maintenance team. You will coordinate requests, raise work orders, and maintain Planned Preventative Maintenance (PPM) schedules.

The ideal candidate will have strong IT skills (Excel, Word, Outlook), be highly organised and capable of working independently while managing multiple priorities. This is a permanent role, Monday to Friday.

Qualifications

• Experience in engineering, maintenance, facilities or administrative environments preferred.
• Strong IT skills and confidence using Microsoft Office (Excel, Word, Outlook).
• Ability to learn and confidently use engineering, maintenance or purchasing systems.
• Excellent organisational and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and prioritise effectively.
• Good written and verbal communication skills.
• Confident dealing with suppliers, contractors and internal teams.
• Independent working style with initiative.
• Proactive approach to identifying and resolving issues.

Responsibilities

• Process and coordinate incoming engineering/maintenance requests.
• Raise, track and close work orders; ensure information is recorded accurately.
• Prepare and maintain PPM schedules and documentation.
• Coordinate PPM activities and follow up on tasks.
• Raise purchase orders and place orders for parts and services.
• Liaise with suppliers and contractors on orders and deliveries.
• Monitor outstanding orders and ensure timely receipt of materials/services.
• Maintain accurate engineering records and documentation.
• Update engineering databases and CMMS systems.
• Assist in scheduling engineers and contractors.
• Provide administrative support to engineering team and management.
• Monitor outstanding jobs and progress requests.
• Produce reports and maintain spreadsheets on activities and costs.
• Keep documentation organised and up to date.
• Identify administrative delays and resolve them.

Skills

IT skills

Excel

Word

Outlook

Organisational skills

Time management

Attention to detail

Communication

Independent worker

Proactive problem solving

Tools

MS Office

Job description

Gap Personnel are recruiting an Engineering Administrator in Wrexham to support the day-to-day operation of the engineering and maintenance team. You will coordinate requests, raise work orders, and maintain Planned Preventative Maintenance (PPM) schedules.

The ideal candidate will have strong IT skills (Excel, Word, Outlook), be highly organised and capable of working independently while managing multiple priorities. This is a permanent role, Monday to Friday.