Engineering Document Controller & Team Coordinator

Heyne Tillett Steel; Greater London; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Equal opportunities employer

Job summary

Heyne Tillett Steel, based in central London, seeks a highly organised Document Controller/Team Coordinator to join our engineering practice. You will support project teams, manage information flow, and ensure documentation across multiple projects meets ISO 9001, ISO 19650 and internal standards.

The role blends administration with technical document control, requiring strong communication, organisational and problem-solving skills in a fast-paced environment.

Qualifications

• Previous experience as a Team Coordinator or Document Controller or Information Management role.
• Proficiency in Adobe InDesign is essential.
• Experience in engineering, construction or built environment.
• Strong organisational skills and attention to detail.
• Knowledge of document control processes and project information management.
• ISO 9001 and ISO 19650 familiarity desirable.
• Experience with EDMS platforms such as Asite, Aconex, Viewpoint or BIM 360.
• Strong Microsoft Excel skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate diaries, meetings and day-to-day team requests.
• Provide administrative and PA support to Directors and project teams.
• Manage document control across multiple projects using EDMS platforms.
• Ensure project documentation is accurate, traceable and up-to-date.
• Maintain revision control, audit trails and document registers.
• Support ISO 9001, ISO 19650 compliance and internal procedures.
• Serve as a key contact for document control queries from internal teams, clients and consultants.
• Produce fee proposals, PQQs, reports and project documentation.
• Support project research, site history reviews and asset information collation.
• Prepare resourcing, invoicing and document status reports.
• Assist with team expenses and training coordination.
• Contribute to continuous improvement of document control systems.

Skills

Team Coordinator

Document Controller

Information Management

Engineering/Construction experience

Organisational skills

ISO 9001 familiarity

ISO 19650 familiarity

EDMS platforms

Excel

Discretion with confidential info

Tools

Adobe InDesign

Asite

Aconex

Viewpoint

BIM 360

Excel

Job description

Heyne Tillett Steel, based in central London, seeks a highly organised Document Controller/Team Coordinator to join our engineering practice. You will support project teams, manage information flow, and ensure documentation across multiple projects meets ISO 9001, ISO 19650 and internal standards.

The role blends administration with technical document control, requiring strong communication, organisational and problem-solving skills in a fast-paced environment.