Engineering Administrator

Planet Recruitment; Woking; On-site; GBP 21,000 - 22,000; Full time

Job summary

Planet Recruitment is seeking an Engineering Administrator (Automotive) in Woking, Surrey, offering £15-£16 per hour. The role focuses on managing supplier communications, creating work instructions, and maintaining project documentation to avoid downtime.

You will read technical drawings, interact with customers, and support the operations team with risk assessments and FMEAs, while ensuring quality and timely project tracking in the QTrak system.

Qualifications

• Previous experience in a similar role.
• Experience in project management or a related position.
• Proficiency in using project management software.
• Strong organisational and communication skills.

Responsibilities

• Be the first point of contact for supplier emails and prioritise workload.
• Liaise with suppliers to obtain job authorisation and understand account status with finance.
• Attend issue locations to gather project information, including photographs, samples and defect data.
• Create and maintain project Work Instructions and configure projects within the QTrak system.
• Complete project-specific Risk Assessments and Process FMEAs.
• Maintain the Project Tracker and record relevant timestamps.
• Develop Initial Training Documents for project personnel.
• Ensure warehouse stock is requested to operational areas at project start.
• Review project requirements to meet customer expectations.
• Coordinate customer reviews, approvals and project sign-offs.
• Escalate concerns that may impact project success.
• Ensure all project documentation is completed and controlled prior to project launch.
• Maintain and update the G&P Project Tracker to reflect current status.
• Ensure accurate shift handovers with required information.

Skills

Organisational skills

Time-management

Project management

Communication

Interpersonal skills

Attention to detail

Problem-solving

Tools

QTrak System

MS Office

Job description

Position: Engineering Administrator (Automotive)
Location: Woking, Surrey
Salary: £15 - £16 per hour

Are you a meticulous professional with a knack for managing complex projects and ensuring seamless operations? This role as an Engineering Administrator offers a dynamic environment where your organisational skills and attention to detail will shine. Join a forward-thinking organisation committed to excellence and innovation.

The Role

As as Engineering Administrator you will be the linchpin within the operations department, managing supplier communications and ensuring no production downtime for customers. Your role will be pivotal in maintaining project efficiency and quality.

The successful candidate will be responsible for reading technical drawings, able to communicate to customers face to face and over the phone, writing work insructions and showing teams how to carry out these tasks. The ideal candidate will have automotive experience.

Key Duties and Responsibilities

• Be the first point of contact for supplier emails, prioritising workload to ensure efficiency.
• Liaise with suppliers to obtain job authorisation and understand account status with finance.
• Attend issue locations to gather project information, including photographs, samples, and defect data.
• Create and maintain project Work Instructions and configure projects within the QTrak system.
• Complete project-specific Risk Assessments and Process FMEAs.
• Maintain the Project Tracker, recording all relevant timestamps.
• Develop Initial Training Documents to ensure project personnel receive necessary training and authorisation.
• Ensure warehouse stock is requested to operational areas at project start.
• Review project requirements to ensure customer expectations are met.
• Coordinate customer reviews, approvals, and project sign-offs.
• Escalate concerns or issues that may impact project success.
• Ensure all project documentation is completed and controlled prior to project launch.
• Maintain and update the G&P Project Tracker to reflect current project status.
• Ensure accurate shift handovers with all required information.

Skills and Experience

• Strong organisational and time-management skills.
• Experience in project management or a similar role.
• Proficiency in using project management software and tools.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Attention to detail and a commitment to quality.
• Problem-solving skills and the ability to escalat issues effectively.

Required

• Previous experience in a similar role.
• Proficiency in project management software.
• Strong organisational skills.
• Excellent communication abilities.

Key Words

WI Creator, Project Management, Operations, Quality Assurance, Supplier Management, Risk Assessment, Process FMEA, QTrak System, Project Documentation

Planet Recruitment is an Equal Opportunities Employer.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation.

Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the position