Engineering Admin Assistant

120 Stagecoach (Scotland) Limited; Ayr; On-site; GBP 12,000 - 14,000; Part time

Benefits offered by this job

Competitive salary

Company pension scheme

Free bus travel

Training and development opportunities

Employee benefits and discounts

Job summary

Stagecoach (Scotland) Limited is seeking an Engineering Admin Assistant to join their team in Ayr. This role involves supporting daily operations, keeping engineering records, and performing a variety of administrative tasks.

The successful candidate should have a strong administration background, be detail-oriented, and proficient in Microsoft Office, especially Excel. A proactive approach and the ability to manage multiple priorities will be key to success in this position.

Qualifications

• Previous administration experience in a busy office environment.
• Strong attention to detail and excellent organisational skills.
• Good working knowledge of Microsoft Excel and other Microsoft Office applications.

Responsibilities

• Entering defect cards accurately into company systems.
• Updating and maintaining Excel spreadsheets.
• Releasing work orders using the EAM system.
• Recording and reporting key performance indicator (KPI) information.
• Maintaining engineering and employee records.
• Filing and general office administration duties.
• Assisting with onboarding activities for new starters.
• Supporting basic HR administration tasks.

Skills

Administration experience

Attention to detail

Microsoft Excel

Organizational skills

Communication skills

Interpersonal skills

Proactive approach

Tools

EAM system

Microsoft Office

Job description

Salary £13.45 per hour Engineering Admin Assistant Location: Waggon Road, Ayr - 25 Hours per Week Monday - Friday, £13.45 per hour

We're looking for an organised and enthusiastic Admin Assistant to join our Engineering team at Waggon Road, Ayr. This is a varied administrative role supporting the day-to-day operation of the depot and helping to ensure engineering records and systems are maintained accurately and efficiently. This is a fantastic opportunity for someone with strong administrative skills who enjoys working in a busy environment and can manage a range of responsibilities while maintaining a high level of accuracy.

What you'll be doing

• Entering defect cards accurately into company systems
• Updating and maintaining Excel spreadsheets
• Releasing work orders using the EAM system
• Recording and reporting key performance indicator (KPI) information
• Maintaining engineering and employee records
• Filing and general office administration duties
• Assisting with onboarding activities for new starters
• Supporting basic HR administration tasks
• Ensuring documentation is accurate, up to date and compliant with company procedures

What we're looking for

• Previous administration experience in a busy office environment
• Strong attention to detail and excellent organisational skills
• Good working knowledge of Microsoft Excel and other Microsoft Office applications
• Ability to manage multiple tasks and prioritise workload effectively
• Strong communication and interpersonal skills
• A proactive approach and willingness to learn new systems and processes
• Experience of working with maintenance or engineering systems would be advantageous but is not essential

What we offer

• Competitive salary
• Company pension scheme
• Free bus travel for you and your partner
• A supportive and friendly working environment
• Training and development opportunities
• Employee benefits and discounts

Stagecoach is proudly an inclusive employer, striving for a culture where everyone can be themselves and where all the differences people bring are truly appreciated. We welcome applications from all, irrespective of gender, ethnicity, race, religion, beliefs, disability, neurodiversity, sexual orientation or age. We also live by our five values across Stagecoach; We plan for the future, We do the right thing, We are stronger together, We are down to earth and We support communities.

Stagecoach is proudly an inclusive employer, striving for a culture where everyone can be themselves and where all the differences people bring are truly appreciated. We welcome applications from all, irrespective of gender, ethnicity, race, religion, beliefs, disability, neurodiversity, sexual orientation, or age.

Location: Stagecoach Ayr Depot Waggon Road Ayr KA8 8BB

Welcome to Stagecoach, the UK's #1 bus company. Every day we help millions of passengers get to the people and places that matter to them, connecting the communities we are proud to serve. Founded in 1980, Stagecoach has established itself as the UK's largest transport operator, with services connecting more than 100 major towns and cities in England, Scotland, and Wales. We work with our partners to deliver a greener, smarter, safer, healthier, and fairer country. Providing extensive expertise in commercial and contracted markets, we assist national and regional government to deliver on ambitious plans for their citizens, communities, and local economy. Our team of 26,000 employees are proud to serve our customers and be an integral part of their local communities.

If you're looking for a rewarding administrative role within a well-established and supportive team, we'd love to hear from you.