Energy & Sustainability Adminstrator

Mid and South Essex NHS Foundation Trust; Southend-on-Sea; On-site; GBP 28,000; Full time

Job summary

A reputable healthcare organization in Southend-on-Sea is looking for an Energy & Sustainability Administrator to support its ambitious sustainability efforts. The role involves maintaining energy data, validating invoices, and assisting with financial processes. Ideal candidates will possess strong organizational skills and relevant qualifications, along with a passion for sustainability. This position offers a competitive salary of £27,485 per year and requires experience in an administrative role, preferably within the NHS.

Qualifications

• GCSE or equivalent in English and Maths required.
• Educated to NVQ level 4 in a relevant subject or significant relevant experience.
• Relevant professional administrative qualification preferred.

Responsibilities

• Maintain accurate records for electricity, gas, fuel, and water consumption.
• Deliver accurate monthly reports to stakeholders.
• Identify consumption trends and anomalies for investigation.
• Gather metering information for invoicing.
• Conduct small-scale projects to improve performance indicators.

Skills

Organisational skills

Proficient in MS Excel

Data inputting

Communication skills

Education

GCSE or equivalent in English and Maths

NVQ level 4 in a relevant subject or significant equivalent experience

Relevant professional administrative qualification

Tools

MS Excel

MS Word

Job description

Mid and South Essex NHS Foundation Trust

Energy & Sustainability Administrator

The closing date is 14 December 2025

We are pleased to offer an exciting opportunity for an organised and motivated individual to join our Sustainability Team as an Energy & Sustainability Administrator. This role supports the Trust's commitment to delivering an ambitious sustainability and energy programme, helping us improve environmental performance across our hospitals and services.

The Sustainability Team provides strategic and operational guidance to colleagues throughout the organisation, promoting resource efficiency, reducing carbon emissions and ensuring compliance with key sustainability standards. A major part of this work involves monitoring the Trust's utility usage – with power, heating and water costs totalling around £16 million annually – and identifying opportunities for cost and carbon savings.

Reporting to the Deputy Head of Sustainability & Energy, you will provide essential administrative and operational support. This will include validating and processing energy and water invoices, supporting financial recharge processes, maintaining data records and assisting with performance reporting. You will also work closely with internal and external stakeholders to support the delivery and communication of sustainability initiatives and progress.

This is a fantastic opportunity for someone passionate about sustainability and looking to develop their skills within a forward-thinking team making a meaningful difference to environmental outcomes and patient care.

Main duties of the job

• Maintaining accurate records for electricity, gas, fuel, and water consumption across MSEFT's estate
• Delivering accurate monthly reports to distribute to internal, and external stakeholders, providing clarification on issues, and concerns
• Identifying, and analysing consumption trends, and patterns, highlighting anomalies for future investigation
• Gathering metering information to provide accurate asset records, and invoicing
• Conducting small-scale projects to deliver improvements in key performance indicators that can be implemented across MSEFT's estate
• Working independently to carry out planned, and unplanned fieldwork or specialist investigative studies
• Providing purchase justifications, obtaining quotes, raising purchase orders, and registering new suppliers
• Querying invoice anomalies, obtaining credit notes, and account statements from suppliers
• Reviewing, and processing of invoices for approval and payment on internal systems
• Administering account updates, changes, and queries for energy, and water suppliers

About us

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Job responsibilities

For more information on this varied and rewarding role, please see the attached job description.

Person Specification

Qualifications

• GCSE or equivalent in English and Maths
• Educated to NVQ level 4 in a relevant subject or equivalent level of qualification or significant equivalent previous experience
• Relevant professional administrative qualification or equivalent and/or relevant professional work experience

Experience

• Significant experience working in an administrative or data inputting role in the NHS or a large complex organisation
• Experience of managing meeting (diaries), agendas and minute taking

Knowledge

• Proficient with the MS suite of programmes, e.g. Excel, Word
• Basic knowledge or appreciation of the regulated energy markets and the procurement of utilities

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Mid and South Essex NHS Foundation Trust

£27,485 a yearPer Annum (Pro Rata for Part Time)

Please note that we reserve the right to close the vacancy early should a high number of applications be received.

Unfortunately, we are unable to provide sponsorship for this role.

We look forward to your application!