Employee Compliance Coordinator

circlehealth; Sheffield; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

25 days holiday + bank holidays, 30+

Private Pension Scheme

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family Friendly policies

Life insurance

Staff engagement hub

Job summary

Thornbury Hospital in Sheffield, part of Circle Health Group, is recruiting an Employee Compliance Coordinator for 37.5 hours per week, permanent. The role covers DBS/PVG checks, occupational health clearances, HR records, and confidential information handling.

The successful candidate will support the Senior Management Team, maintain staff records, and ensure compliance with current legislation and best practice. English, IT proficiency, and strong organisation are essential.

Qualifications

• GCSEs in Maths and English (A-C) or equivalent functional skills.
• HR qualification is desirable but not essential.
• Working knowledge of IT systems, including Excel, PowerPoint and Word.

Responsibilities

• Lead and maintain a professional, efficient and effective process to ensure accurate and compliant staff records.
• Ensure staff records on Circle Health Group systems comply with current legislation and best practices (DBS/PVG checks, professional registrations).
• Maintain documents evidencing right to work in the UK and update for limited leave to remain.
• Ensure DBS/PVG checks and occupational health clearances where required.
• Process DBS/PVG applications and manage hospital Subject Access Requests within statutory timescales.
• Provide administrative support to the Senior Management Team and attend meetings, taking minutes.
• Maintain SSI documentation in line with regulatory requirements.

Skills

Secretarial skills

Time management

Interpersonal communication

Communication skills

Professional telephone manner

Discretion handling confidential info

Adaptable and flexible

Ability to work on own initiative

Organisation skills

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Education

Maths and English GCSE A-C

HR qualification (desirable)

Tools

Excel

PowerPoint

Word

Job description

Employee Compliance Coordinator

Thornbury Hospital

37.5 hours & Permanent

Salary: Up to £27,500.00 per year (depending on level of experience, training and qualification)

Thornbury Hospital in Sheffield is part of Circle Health Group , Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

We have an opportunity for an Employee Compliance Coordinator to join their team of staff in the Senior Management Team.

This is a full- time role for 37.5 hours per week. The role holder will be required to cover a flexible shift pattern.

Applicants should meet the following criteria:

• Maths, English GCSE at grades A to C or equivalent functional skills level 2 evidence.


• A HR qualification desirable but not essential


• A working and up to date knowledge of IT systems (to include Excel, PowerPoint and Word)


• Secretarial/organisational skills


• Professional telephone manner


• Fluent in English and good communication skills


• Excellent time management skills


• Competent in filing and archiving documents


• Able to handle work of a sensitive and confidential nature


• Excellent 'all round' communication skills with emphasis on interpersonal communication.


• The ability to deal effectively with internal and external customers at all levels - to be able to take a firm yet diplomatic approach where necessary whilst acting tactfully and demonstrate empathy


• Organisation and time management skills with the ability to 'think on your feet' in a pressurised environment


• Good problem solving skills with the ability to present solutions to problems raised


• Ability to remain positive and calm projecting a 'can do' attitude with the team


• To be adaptable and flexible


• Ability to work on own initiative and make decisions based on the protocols set down


• To undertake minutes and prepare paperwork for meetings as and when required


• Undertake adhoc tasks to support the Senior Team


• Dealing with very sensitive HR information discretion will have to be an absolute must.


• To support/cover the Consultant Registration Database in the absence of the Executive Assistant

Duties of this role include:

• Lead and maintain a professional, efficient and effective process to ensure that accurate and compliant records are maintained in relation to staff within the Hospital.


• To ensure that accurate records are maintained on Circle Health Group's systems to demonstrate that all staff working in the hospital are doing so in line with current legislation and CQC/ HIS/HIW best practice. This will include:


• Ensuring that DBS/ PVG checks have been carried out in line with current CQC/ HIS/HIW and Circle Health Group policy.


• Ensuring that all clinical staff have a current registration with the relevant professional body;


• Ensuring that documentation is held on file for each individual to evidence their right to work in the UK, and that this is updated as appropriate for individuals with limited leave to remain in the UK;


• Ensuring that all new recruits have been certified as fit to work by Occupational Health prior to their employment commencing.


• Ensure that all filing related to employees [or consultants] is stored securely and is electronically uploaded to EDM on a regular basis, and in line with current Circle Health Group policy


• Review and analyse the data in the monthly dashboard reports and act upon it /bring it to the attention of the relevant manager to act upon


• To process all new and existing DBS/ PVG applications in line with CQC/ HIS/ HIW guidelines (Care Quality Commission/ Health Improvement Scotland).


• Manage and coordinate all hospital Subject Access Requests (SARs), ensuring requests processed, and completed within statutory timescales and in accordance with data protection legislation and organisational policies.


• Provide comprehensive administrative and operational support to the Senior Management Team (SMT), assisting with the coordination of meetings, actions, communications, and projects as required.


• Attend meetings as required and prepare accurate and timely minutes, ensuring actions are documented, distributed, and followed up appropriately.


• Maintain ownership of the hospital's SSI (Surgical Site Infection) documentation, ensuring all information is complete, accurate, regularly reviewed, and kept up to date in line with organisational and regulatory requirements.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service


• Private Pension Scheme


• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions


• Friends & Family Hospital Discounts


• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay


• Non-contributory life insurance


• Staff engagement hub with access to disco